I coordinated with Bailey, Aiden’s therapist, to schedule family therapy sessions via Microsoft Teams. Bailey provided several available dates and times in mid-July, and I confirmed that July 15th at 1:00 PM works for me. This will allow us to move forward with family therapy as planned. I will ensure the necessary technology is set up for the session and communicate any updates to the family. I will follow up after the session to review progress and plan any additional support needed.

I communicated with Cayla Morris regarding her concerns about Aiden’s contact and family involvement. Cayla expressed that Aiden has not made attempts to reach out to her despite previous claims, and she shared her worries about his past behaviors, including substance use and unsafe conditions at home. I acknowledged her concerns and emphasized the importance of family therapy, which can be conducted virtually, to support their relationship and Aiden’s progress. I also discussed the permanency planning options with Cayla, seeking her input on alternatives if Aiden is not to return home after discharge. While she was uncertain about the options, I encouraged her participation in family therapy as a constructive step forward. We coordinated with probation and planned to schedule virtual family therapy sessions, with availability confirmed for the following week. Follow-up will focus on arranging the family therapy sessions and continuing to engage Cayla in the planning process to ensure Aiden’s needs and safety are addressed.

I communicated with Heather Cook from Juvenile Probation regarding the necessary paperwork for the youth’s program enrollment. Heather informed me that an additional form must be completed before he can get started, and that applying for a birth certificate would cause further delays. I offered to have the form dropped off at the Probation Department to make it easier for Cayla, and Heather kindly offered to bring it with her on her next visit to Whites. We are coordinating to ensure the form is submitted promptly to avoid any hold-ups. I will follow up to confirm receipt of the completed form and monitor any impact on the youth’s start date.

I received a request from Clint Wilson that Aiden would like to meet or speak with me. I will reach out to Aiden directly to coordinate a convenient time for us to connect, ensuring he feels supported and heard. I plan to discuss any immediate concerns Aiden may have and assess if further follow-up or additional support is needed. I will keep Clint informed of the outcome and next steps as appropriate.

I received the parent packet for Aiden from Melinda and reviewed the materials provided. I will reach out to Clint if I have any questions or need clarification regarding the information in the packet. At this time, no immediate concerns were noted, but I will ensure the packet is integrated into Aiden’s treatment planning. I will follow up as needed to confirm all necessary documentation is complete and to address any questions that arise.

I reached out to Cayla to confirm plans for Aiden’s upcoming visitation weekend, asking for details about the day, time, and who would be attending. I also requested the original birth certificate needed to complete his enrollment in HSE classes, explaining that once enrolled, the document would be returned. I emphasized the importance of either bringing the birth certificate during the visit or mailing it to ensure timely enrollment. I’m awaiting Cayla’s response to coordinate the visit and secure the necessary paperwork. I will follow up to confirm visitation details and verify receipt of the birth certificate to move forward with Aiden’s educational enrollment.

I introduced myself to the family as the Residential Supervisor and Case Manager at Josiah White’s, sharing my background in trauma-informed care and my commitment to supporting their student through this treatment journey. I provided an overview of the program structure, including weekly individual therapy, Intensive Outpatient Treatment groups, and the stage-based system that guides student progress and privileges. I explained the importance of staying current with treatment assignments to avoid delays in discharge and outlined how family therapy would begin once rapport is established with the therapist. I also described the behavioral expectations, consequences for rule violations, and how these might affect pass eligibility and discharge timing. I informed them about the student’s living arrangements, daily schedule, school enrollment, and available campus amenities. Finally, I shared details about on-campus visit opportunities and requested that they email me in advance to schedule visits, ensuring smooth coordination. Follow-up will focus on supporting the student’s engagement in treatment and maintaining open communication with the family.

I was informed about an incident involving Aiden and another peer who were arguing over a previous event. Aiden tried to de-escalate, but the situation worsened when a peer made hurtful comments about Aiden’s deceased cousin, which triggered an emotional response from him. Staff intervened quickly to maintain safety, and due to continued escalation, Aiden was placed in a restraint following protocol. No injuries occurred. The peer who initiated the comments was separated from the group and relocated to another cottage for the weekend to prevent further conflict. I have not yet reviewed the video footage but will update if new information arises. I will continue to monitor Aiden’s emotional state and coordinate with staff to support him through this. Follow-up will include reviewing the footage and checking in with both Aiden and the involved peer to address any ongoing concerns and ensure a safe environment moving forward.

I reached out to Heather to introduce myself as Aiden’s new Residential Supervisor and Case Manager, explaining that I was catching up on admissions after returning from PTO. I requested Aiden’s IYAS, court order for placement, and birth certificate to ensure all necessary documentation is in place. I also asked for details about Aiden’s next court date, including whether the hearing will be in person or via Zoom, so we can properly coordinate scheduling on our end. I’m looking forward to collaborating with Heather and supporting Aiden throughout his placement. I will follow up once I receive the requested documents and court information to confirm next steps and ensure Aiden’s care plan is up to date.