I connected with Kyla Robbins to clarify the plan for Zane’s weekend passes and his anticipated release timeline. There was some confusion on her end about whether Zane was told he would be released early, which I confirmed was not the case. Both Michael and I have consistently informed him that early release is unlikely.

I shared that I have a plan to transition Zane home before school starts, with the possibility of weekend passes leading up to his release. After coordinating with his therapist to ensure everyone is on board, I am now ready to begin weekly passes. I also offered flexibility to accommodate Kyla’s vacation schedule.

Moving forward, I will continue to monitor Zane’s progress during these passes and maintain communication with Kyla and the treatment team to support a smooth transition and address any concerns as they arise.

I was informed that JP received a 400-point major violation for going out of bounds and passing illegal notes. Despite being given a 7-minute separation from his girlfriend after visits, he ran to meet her by the dumpster to exchange notes, which is against program rules.

I promptly notified probation officer Sandy Lucas about the incident. She has since contacted the judge to request detention for JP and is arranging for Allen County Juvenile Detention to take him into custody. The sheriff’s department will be coming to pick him up within about an hour. JP will only be allowed to keep his medications; his parents will coordinate with us to retrieve his remaining personal belongings.

I will ensure staff are aware of the timing for JP’s departure and assist with property arrangements as needed. Follow-up will include confirming his transfer and supporting his transition out of the program.

I spoke with Amber about Dom’s concerns regarding his ability to progress to overnight passes. She shared that transportation issues are preventing her from attending his current passes, which is causing Dom to worry that he won’t be able to level up.

I reassured Amber that we understand the situation and are exploring alternative solutions to support Dom’s progression despite these challenges. I emphasized the importance of maintaining communication and encouraged her to keep me updated on any changes.

I will follow up to coordinate possible transportation options or adjustments to Dom’s pass schedule to ensure he can continue advancing.

I reached out to Clint Wilson to discuss Josiah White’s current progress and any immediate concerns within Cottage 10. We reviewed recent behavioral observations and staffing needs to ensure consistent support for Josiah.

Clint provided updates on Josiah’s engagement with the treatment plan and noted some areas where additional attention might be beneficial. We agreed on strategies to enhance communication among staff and to monitor Josiah’s response to interventions more closely.

I will follow up with Clint next week to assess the effectiveness of these adjustments and to address any new developments.

I spoke with Clint Wilson regarding Julian’s recent behavior and the request from his parents to move him out of his current cottage. During lunch, Julian became upset about his girlfriend communicating with another boy and took a break outside, which seemed more about meeting with her than calming down. While outside, staff observed them talking and issued a minor behavioral consequence ("ticket"). Although the interaction itself wasn’t initially concerning, further reports of inappropriate comments from other boys in the cottage raised some red flags.

Julian and his parents want him moved to another cottage, but this poses challenges. The only available options have residents with whom Julian already has conflicts, and both cottages are full, so a move would disrupt another student’s placement. I also have concerns that Julian may be motivated by the opportunity to test limits in the cottage with more behavioral issues, rather than a genuine need for change. Staff report that Julian’s behavior in his current cottage has been excellent overall.

I will continue to monitor the situation closely and coordinate with staff to address the social dynamics and behavioral concerns. Follow-up will include reassessing Julian’s placement if necessary and ensuring appropriate consequences and supports are in place to maintain a positive treatment environment.

I received an email from Amy Coffey, Jackson’s mother, providing her new contact email address. I acknowledged the update and confirmed that her contact information has been updated in our records.

I will continue to use this email for future communications with Amy to ensure she stays informed about Jackson’s progress and any important updates.

No immediate concerns were raised, but I will remain attentive to any further messages from her.

I coordinated with Jessica Polstra regarding visitation for Julian on Saturday, July 4th. Jessica requested to visit during both sessions, and I confirmed that was possible and added her to the schedule.

Jessica later informed me that Josh and Brayden might join the visits as well, so I made sure to include them on the visitation list too. No concerns were raised about the visits, and all arrangements were confirmed.

I will follow up as needed to ensure the visits go smoothly and address any further requests from the family.

I spoke with Clint about Matthew’s request to leave the week before his birthday, which would be earlier than his current assignment completion date of the week of 8/24. We discussed options, including having Matthew double up on assignments for one week or submitting an assignment early on 8/20 to allow for an earlier release.

I shared my thoughts on balancing Matthew’s academic progress with his desire for an earlier discharge, emphasizing the importance of ensuring he completes all necessary work before leaving. We agreed to monitor his progress closely and consider adjusting deadlines if he can demonstrate readiness.

I will follow up with Clint after reviewing Matthew’s assignment completion and behavior to confirm the best plan for his release date.

I followed up with Chief Probation Officer Lucas regarding Mr. Cruz’s placement at Paddock View. Despite attempts to connect, I have not received any response from Mr. Cruz or confirmation that Paddock View is willing to accept him.

Given the lack of communication, Chief Lucas plans to request that Julian be detained and placed in juvenile detention if Paddock View declines. I will coordinate with the team to ensure Julian is brought to court as scheduled and provide any necessary support during the hearing.

I will continue to monitor the situation closely and update the team on any new developments or placement options.

I coordinated with Bailey, Aiden’s therapist, to schedule family therapy sessions via Microsoft Teams. Bailey provided several available dates and times in mid-July, and I confirmed that July 15th at 1:00 PM works for me.

This will allow us to move forward with family therapy as planned. I will ensure the necessary technology is set up for the session and communicate any updates to the family.

I will follow up after the session to review progress and plan any additional support needed.

I connected with Sandra Lucas from Pulaski County Probation regarding a 30-day notice related to Mr. Cruz. Sandra clarified some confusion about the notice and confirmed she had copied the case manager to keep everyone informed.

We also discussed the potential placement of Julian Polstra at our facility ahead of his court date. I reached out to Sandra to coordinate a time to talk and get updates on his status to ensure we are prepared.

I will continue to follow up with probation to confirm placement details and any additional requirements before court.

I communicated with Cayla Morris regarding her concerns about Aiden’s contact and family involvement. Cayla expressed that Aiden has not made attempts to reach out to her despite previous claims, and she shared her worries about his past behaviors, including substance use and unsafe conditions at home. I acknowledged her concerns and emphasized the importance of family therapy, which can be conducted virtually, to support their relationship and Aiden’s progress.

I also discussed the permanency planning options with Cayla, seeking her input on alternatives if Aiden is not to return home after discharge. While she was uncertain about the options, I encouraged her participation in family therapy as a constructive step forward. We coordinated with probation and planned to schedule virtual family therapy sessions, with availability confirmed for the following week.

Follow-up will focus on arranging the family therapy sessions and continuing to engage Cayla in the planning process to ensure Aiden’s needs and safety are addressed.

I reached out to Michael to discuss two matters related to Josiah White’s care in Cottage 10. I provided updates on current concerns and reviewed recent observations to ensure continuity in his treatment plan.

I clarified next steps and reinforced the importance of consistent communication between residential staff and clinical services. We agreed to monitor Josiah’s progress closely and address any emerging issues promptly.

I will follow up to confirm that the agreed interventions are implemented and to evaluate their effectiveness in supporting Josiah’s stability.

I communicated with Clint Wilson regarding Josiah White’s current status in Cottage 10. We discussed recent behavioral observations and reviewed the treatment plan to ensure consistency in approach.

I noted Clint’s input on some emerging challenges and confirmed adjustments to the daily schedule to better support Josiah’s needs. We agreed to monitor these changes closely over the next week.

Follow-up will occur to evaluate Josiah’s response to the updated plan and to address any further concerns that arise.

I received a request from Michael Patterson, Zane’s juvenile probation officer, asking if I could provide the court report by tomorrow. He needs to review it with a colleague who will be covering for him next week. I acknowledged the request and reassured him that I understand the urgency, though I admitted that I sometimes struggle to keep up with everything due to my workload.

I appreciate Michael’s understanding and his kind words about my work with Zane. I will prioritize completing the report promptly to support the court process and ensure continuity during Michael’s absence. I will follow up once the report is finalized and sent.

I spoke with Julian’s parents about his current situation and the possibility of alternative placements. I was honest that acceptance into another program might be challenging and that Department of Corrections involvement could be a potential outcome. Julian’s father seemed to understand this, while his mother remains hopeful it might be a psychiatric issue. They agreed not to share these concerns with Julian at this time.

I also coordinated with Chief Probation Officer Sandy Lucas regarding Julian’s upcoming court date on June 30. She mentioned that if a placement is found before then, she will request the court’s approval to allow the move without delay. I inquired about transportation and was advised that if possible, I should bring Julian myself.

I will continue monitoring placement options and keep communication open with probation to ensure a smooth transition if a new placement is secured before court. Follow-up will focus on confirming transportation arrangements and court approvals as needed.

I reached out to the Youth Opportunity Center (YOC) regarding a possible admission for Julian. After reviewing his case, they declined due to concerns about his disruptive behavior, lack of accountability, and difficulties with female staff, which would negatively impact their program environment. They also noted that his in-utero exposure may affect his behavioral regulation, making him a poor fit for their treatment model.

Given this denial, I will need to explore alternative placement options that can better address Julian’s complex needs and behavioral challenges. I will continue coordinating with probation and other providers to identify a suitable program that can manage his risk factors and support his treatment engagement.

Follow-up will focus on securing a placement that can provide the structure and therapeutic approach Julian requires, while minimizing disruption to peers and staff. I will keep the team updated as new options are explored.

I spoke with Jodi Thomas at Youth Opportunity Center regarding the potential admission of Julian. Jodi expressed significant concerns about his behavior since placement at Whites, noting that his actions have escalated and disrupted the program environment. She highlighted his difficulties with female staff, refusal to accept accountability, and repeated attempts to manipulate and instigate conflict with peers and staff. Given these challenges and his lack of investment in treatment, YOC has decided not to admit him.

I acknowledged the feedback and am considering alternative placement options that can better address Julian’s needs, especially given the impact of in-utero exposure on his regulation and behavior. I will continue to explore suitable programs that can provide the structure and support he requires.

Follow-up will focus on identifying a more appropriate placement and coordinating with probation and treatment providers to ensure continuity of care.

I coordinated with Clint to schedule a call around 1pm and informed Josh so he could join us as well. This will allow us to discuss any ongoing concerns or updates regarding the youth in a timely manner.

I ensured all relevant parties were aware and available to participate. We will follow up after the call to address any action items or next steps that arise.

I coordinated with Chief Probation Officer Sandra Lucas regarding J. Polstra’s upcoming court hearing and placement. Sandra informed me she will file a notice with the court today to initiate the 30-day timeline for the hearing, which will notify his parents as well. She also reached out to the prosecutor and his attorney and shared his information with Youth Opportunity Center (YOC) in Muncie.

I shared my concerns about J.’s challenges in placement, noting that YOC offers a secure environment with a substance abuse program, which seems appropriate given his needs. I also observed that he tends to do better when supported by a strong male staff presence, which may be important to consider for his transition.

We will continue to monitor the court process and coordinate with all parties to support J.’s placement and ensure his family is informed appropriately. I will follow up once the hearing date is set and as we receive updates from YOC.

I reviewed the recent incidents involving Julian over the past week to clarify the sequence of events and address ongoing concerns. On Thursday night, during severe weather, Julian became verbally aggressive and threatening toward staff when we moved students to the hallway for safety. His comments were inappropriate and included threats toward both direct-care and administrative staff, which led to a directive from my supervisor to place him on a three-day ERS intervention. Julian was expected to complete treatment work and maintain compliance during this period.

From Friday through Sunday, I supervised the campus and monitored Julian closely. While he needed occasional redirection, there were no major incidents or threats during that time. However, on Monday, Julian was referred to ISS for disruptive behavior at school, including making gun gestures toward peers and being disrespectful to a teacher. This resulted in his removal from class.

On Tuesday, Julian was involved in an incident where he attempted to instigate a fight between peers and then confronted one of the students himself. Staff successfully intervened before any physical altercation occurred. When the Campus Supervisor arrived, Julian was disrespectful toward staff, leading to a Major consequence for both instigating conflict and staff disrespect. Other students involved also received appropriate consequences.

I will continue to monitor Julian’s behavior closely and ensure he follows through with the ERS requirements. Further follow-up will focus on supporting him in managing peer interactions and respecting staff boundaries to prevent escalation.

I spoke with Jessica Polstra about an incident involving Julian and some other boys concerning a pair of shoes. Jessica shared that during family therapy, they heard some details but were unclear about what exactly happened and what consequences Julian might face.

I provided an overview of the situation as we understand it, including the nature of the conflict and the steps we are taking to address it. I also clarified that we are reviewing the incident thoroughly to determine appropriate repercussions and ensure Julian’s safety and accountability.

I will keep Jessica updated as we finalize our response and any follow-up actions needed.

I spoke with Michael and Zane regarding the recent positive nicotine test. Michael agreed to accept whatever decision I made about the pass. I informed both that the upcoming weekend pass will proceed as scheduled but will count as a make-up pass due to the failed test.

I also made it clear to Zane that if he tests positive again, he will face a two-week pause in treatment. This sets clear expectations and consequences moving forward. I will continue to monitor his progress closely and follow up as needed based on future test results.

I discussed Linda’s request to pick up Jackson for his upcoming pass, so he could spend time with both her and his father. I reviewed the situation and confirmed that I have no concerns with this arrangement, provided all other requirements are met.

I noted that because Linda is not a parent, either I or Jackson’s father will need to be present at the time of pick-up to ensure proper supervision. I communicated this to Clint and gave approval to proceed under these conditions.

I will continue to monitor the visit and coordinate with residential staff to ensure everything goes smoothly. Follow-up will occur after the pass to assess how the arrangement worked.

I reviewed and shared Josiah White’s recent academic progress with the team. His grades show consistent performance in math and English, with Bs and percentages around 80%. Notably, his current science grade is strong at 93%, while his US History B grade is lower at 32%, though still marked as a B, which may indicate a grading or reporting discrepancy that needs clarification.

I highlighted these results to monitor his academic engagement and identify areas needing support, particularly in US History. I will follow up with the education staff to confirm the accuracy of the history grade and discuss potential interventions to help Josiah improve in that subject. Continued tracking of his academic progress will be important to ensure he stays on track.

I followed up with Michael Patterson, Zane’s juvenile probation officer, to confirm the date and time of Zane’s upcoming hearing. Michael mentioned he had misplaced the link to the hearing and requested that I resend it. I promptly provided the link again to ensure he has the correct information and can add it to his calendar.

I will continue to coordinate with Michael and other involved parties to support Zane’s court process and ensure all necessary communications are clear and timely. I will also monitor for any updates or changes related to the hearing and keep the treatment team informed.

I communicated with Heather Cook from Juvenile Probation regarding the necessary paperwork for the youth’s program enrollment. Heather informed me that an additional form must be completed before he can get started, and that applying for a birth certificate would cause further delays.

I offered to have the form dropped off at the Probation Department to make it easier for Cayla, and Heather kindly offered to bring it with her on her next visit to Whites. We are coordinating to ensure the form is submitted promptly to avoid any hold-ups.

I will follow up to confirm receipt of the completed form and monitor any impact on the youth’s start date.

I coordinated with Kyla regarding Zane’s transportation and eligibility status. Zane is doing well and is eligible for discharge, and we agreed on a Friday morning pick-up around 9:30 am. I confirmed my availability to pick him up at that time.

There was some difficulty securing additional transportation support for Saturday due to staffing shortages and other commitments, so I will be handling the pick-up myself. I apologized to Zane for missing his call and assured him I would follow up.

I will continue to monitor and confirm transportation arrangements as needed and ensure Zane’s smooth transition. I will also check in after the pick-up to confirm everything went well.

I communicated with Morgan Thomas regarding Jackson’s upcoming 48-hour pass request. His grandmother wants to pick him up and take him to visit his father, but I expressed hesitation due to Jackson having a cigarette during his last pass. I also noted that I would not approve the pass without consulting Morgan first.

Morgan raised valid concerns about whether the grandmother’s involvement aligns with our usual protocols, especially since she is not a legal guardian and may not have participated in family therapy, which was a requirement for the father before passes. I acknowledged these points and asked for the therapist’s input to help guide the decision.

I will follow up once I receive feedback from the therapist and Morgan regarding the appropriateness of the grandmother transporting Jackson and any additional requirements needed before approving the pass.

I received a request from Clint Wilson that Aiden would like to meet or speak with me. I will reach out to Aiden directly to coordinate a convenient time for us to connect, ensuring he feels supported and heard.

I plan to discuss any immediate concerns Aiden may have and assess if further follow-up or additional support is needed. I will keep Clint informed of the outcome and next steps as appropriate.

I coordinated with Amber Balentine regarding her visit to see Josiah. Amber planned to arrive around 2 to 2:30 PM after leaving Elkhart at noon, and I informed her that I would be the campus supervisor tomorrow and would try to introduce myself in person.

I also made sure Amber knew that the gas card is available at the cottage and that upon returning, she can go straight there without needing to check in at the office. I notified the cottage staff about her visit to ensure a smooth arrival.

I will follow up tomorrow to confirm Amber’s visit and provide any needed support during her time on campus.

I communicated with Amber Balentine regarding her current treatment progress and recent challenges she has been facing. Amber expressed concerns about managing stress and maintaining motivation during her residential stay.

I discussed coping strategies and encouraged her to engage more actively in group sessions and individual therapy. We also reviewed her treatment goals to ensure they remain relevant and achievable.

Follow-up will focus on monitoring Amber’s engagement and adjusting her support plan as needed to help her maintain progress.

I coordinated with Matthew’s probation officer, Alissa Ricker, regarding his upcoming court review hearings. Alissa informed me of two scheduled hearings—one on March 24 at 11:00 am and another on June 15 at 8:45 am—and provided Zoom links for remote attendance.

Alissa also mentioned she plans to visit White’s tomorrow around noon to conduct placement visits and would like to see Matthew during that time. I will ensure Matthew is available for both the visit and the hearings as scheduled.

I will follow up to confirm Matthew’s participation in the court hearings and coordinate with Alissa on any additional needs or updates related to his placement and probation requirements.

I noted that Morgan Thomas, the probation officer for our client, will be out of the office from June 11 through June 15, 2026. She indicated she will respond to any emails as soon as possible upon her return.

I will hold off on any non-urgent communication with her until after June 15. In the meantime, I will continue to monitor the client’s progress and address any immediate needs internally.

I will follow up with Morgan once she is back to ensure coordination on the client’s case continues smoothly.

I connected with Clint Wilson while he was with Zane to discuss Josiah White’s current status and needs. We reviewed Zane’s progress and any immediate concerns related to his residential care.

I noted the importance of ongoing communication to ensure Zane’s support plan remains responsive. We agreed to keep close contact as needed to address any changes or challenges.

I will follow up with Clint and the team to monitor Zane’s progress and coordinate any additional interventions.

I received a message from Chief Probation Officer Sandra Lucas relaying concerns from Julian’s parents about whether he is receiving adequate mental health services during his residential treatment. She asked if I, his therapist, or psychiatrist believe additional services are needed beyond what our facility provides.

I reviewed Julian’s current treatment plan and consulted with his therapist and psychiatrist. At this time, we do not feel that any additional services are necessary. Our residential program offers comprehensive care, including individual therapy, psychiatric evaluation, medication management, and group sessions, which align with Julian’s clinical needs.

I will continue to monitor Julian’s progress closely and remain open to adjusting his treatment if new concerns arise. I will keep communication open with his probation officer and family to ensure they feel informed and supported.

I coordinated with Clint and Jessica to schedule visits with Julian on Saturday. The initial request was for Josh, Jenna, and Clint to visit from 11 am to 1 pm. Jessica then asked to extend the visit to include a 2-4 pm slot as well. Additionally, Brayden was added to the visit after receiving approval through Sandy.

I confirmed the scheduling details to accommodate both time frames and all requested visitors. Follow-up will ensure the visits proceed smoothly and any further scheduling needs are addressed promptly.

I received a request from Chief Probation Officer Sandy Lucas to add Julian’s brother, Brayden Dye, to Julian’s visitation list. I confirmed the addition and updated the visitation records accordingly.

I informed the team to ensure Brayden is included in future visitations and communicated this change to relevant staff. I will follow up to confirm that Brayden’s visits proceed smoothly and address any concerns that may arise.

I connected with Clint regarding Dom’s progress. Dom has done well enough to stage up and become eligible for his first off-campus pass. Clint informed me that Dom would like to take the pass on Friday, after noon due to group therapy.

I confirmed that the timing works and asked Clint to let me know when he plans to come for the off-campus visit. I will coordinate with Dom and Clint to ensure the visit goes smoothly.

I’ll follow up after the visit to review how it went and discuss any next steps or adjustments needed.

I reached out to Brandy Tibbs from Elkhart County Juvenile Probation to confirm contact information for Maleah Jackson. Brandy provided Maleah’s cell phone number as 574-226-4019.

I noted this information for our records and will use it to facilitate ongoing communication regarding Maleah’s case. I will follow up as needed to ensure coordination between our team and juvenile probation.

I spoke with Officer Thomas regarding Jackson’s recent pass with his father. Jackson admitted to vaping during the pass, which is a violation of program rules. I confirmed that no drug screen was conducted upon his return, so I do not have lab confirmation of nicotine use beyond his admission.

I informed Officer Thomas that Jackson is currently serving a five-day grounding, including loss of privileges and an early room time of 7:30 pm. We discussed the importance of monitoring future passes more closely and ensuring drug screens are completed to verify compliance.

I will follow up with staff to reinforce screening protocols and keep Officer Thomas updated on Jackson’s progress and any further incidents.

I received notice from Brandy Tibbs, the Juvenile Placement Officer, that she plans to visit White’s today, likely between 2 and 3 pm, pending the conclusion of court proceedings. I acknowledged the tentative timing and will ensure the resident is prepared for the visit during that window.

I will coordinate with staff to accommodate the visit and keep communication open in case Brandy’s arrival time shifts. Follow-up will include confirming the visit occurred and addressing any updates or concerns that arise from the meeting.

I received reports from Julian’s school detailing two incidents of disruptive behavior. In one, Julian refused to start his work, used profanity, and left class without permission, citing a rough night. In another, he was repeatedly talking, interrupting, and made an inappropriate gesture toward the teacher despite multiple redirections and point deductions.

I reviewed these behaviors with Julian, emphasizing expectations for respectful communication and classroom participation. The school has reinforced these expectations during ISS and will continue monitoring his behavior closely. Moving forward, we will support Julian in developing coping strategies to manage frustration and address any ongoing difficulties with appropriate consequences. I will follow up to ensure consistent communication between school and residential staff to support Julian’s progress.

I informed the team that Jackson admitted to using a vape during his recent pass. As a result, he has been given a five-day grounding, which includes no privileges and a 7:30 p.m. room time.

I currently do not have additional details about the incident but will monitor Jackson’s behavior closely and update the team if further information arises. Follow-up will focus on ensuring compliance with the grounding and addressing any underlying issues related to his vape use.

I coordinated with Morgan Thomas, the Ripley probation officer, who will be on campus to meet with L Dewitt from Maple and our residential supervisors, Corynn Barton and Clint Wilson, on June 17th. The meeting is scheduled for 11 a.m. in Josiah White’s room.

I ensured the relevant staff were informed and the location details were shared to facilitate a smooth visit. This meeting will help us align on L Dewitt’s progress and any probation-related updates.

I will follow up after the meeting to review any action items or recommendations that arise.

I connected with Morgan Thomas, the probation officer, to coordinate a visit for Lillie Dewitt and Jackson Wollam. We agreed on June 17th at 11:00 AM for the visit.

I confirmed the date and time to ensure the visit aligns with our schedule and will prepare the residents accordingly. I’ll follow up after the visit to share any relevant updates or concerns that arise.

I received the parent packet for Aiden from Melinda and reviewed the materials provided. I will reach out to Clint if I have any questions or need clarification regarding the information in the packet.

At this time, no immediate concerns were noted, but I will ensure the packet is integrated into Aiden’s treatment planning. I will follow up as needed to confirm all necessary documentation is complete and to address any questions that arise.

I communicated with Clint Wilson and Juvenile Probation Officer Michael Patterson regarding Zane’s recent 48-hour home pass. Although Zane had a generally positive pass, he admitted to using a vape during that time. As a result, we have implemented a 5-day grounding to address this violation.

I acknowledged Zane’s honesty in disclosing the vape use, which is a positive step, but also expressed disappointment given his prior commitment not to engage in such behavior. Michael noted that Zane will need to explain this incident to Judge Mote at his upcoming court date.

We will continue to monitor Zane closely and support him in adhering to his treatment goals. Follow-up will focus on reinforcing accountability and preparing for his court appearance.

I informed the team that Taryell failed his nicotine screen upon returning from pass, marking his second positive result. As a consequence, he has been grounded for five days with all privileges revoked during this period.

I emphasized the importance of consistent monitoring and adherence to program rules to support his progress. We will continue to observe his behavior closely and provide appropriate interventions as needed.

Follow-up will focus on reassessing his readiness for privileges after the grounding period and reinforcing coping strategies to prevent future substance use.

I communicated with Michael Patterson regarding Zane’s return transportation. The person originally scheduled to pick him up became ill, so I did not have immediate transportation available. I informed Zane’s mother that she might need to bring him back herself if necessary. I explored alternative options and planned to arrange transport for the following morning, pending approval.

Ultimately, Zane’s mother, Kyla, was able to bring him back, and I provided her with a gas card to assist with travel expenses. I kept Michael updated throughout to ensure coordination. No further follow-up is needed at this time regarding transportation.

I confirmed with Clint that the youth’s next court date is scheduled for June 10, 2026, at 2:30 pm. Clint wanted to verify this because he has another youth with a court appearance that same morning and wanted to avoid any scheduling confusion.

I provided the exact date and time promptly to ensure clarity for planning purposes. No further action is needed at this time, but I will stay available to assist with any additional court-related coordination as needed.

I reached out to Matthew’s probation officer, Alissa Ricker, to confirm that she had no objections to him taking a 24-hour pass this weekend. She approved the pass but noted that no providers were available to assist with transportation.

I informed her that I was working on arranging transport from our end. While I could potentially secure someone for overnight transport, I was unable to provide transportation for visits. Later, I encountered a scheduling issue and was unable to find someone to transport Matthew tomorrow. However, I arranged for transport tonight and Sunday morning pickup instead. Alissa was fine with this adjusted plan.

I will continue to coordinate transportation logistics and monitor any challenges, especially given difficulties with Matthew’s father complicating arrangements. Follow-up will focus on ensuring smooth transport and pass compliance.

I communicated with the residential supervisor, Clint Wilson, regarding Josiah White’s current status and care needs. We discussed recent behavioral observations and any adjustments needed in his treatment plan to better support his progress.

I noted Clint’s recommendations for increased monitoring during evening hours and the potential introduction of additional coping strategies in Josiah’s daily routine. We agreed to review the effectiveness of these changes in the coming week.

Follow-up will occur to assess Josiah’s response to the updated interventions and to ensure ongoing communication between staff and clinical team.

I noted that Morgan Thomas, the probation officer for our client, will be out of the office from June 4 through June 8, 2026. She indicated she will respond to any pending communications upon her return.

I will monitor for any urgent updates or needs during her absence and plan to follow up with her after June 8 to ensure continuity of care and coordination. No immediate action is required at this time.

I received a request from Jessica Polstra to schedule a visit with Julian on Saturday from 11am to 1pm. I confirmed the visit time and noted it in Julian’s schedule.

I will ensure staff are aware and prepared to facilitate the visit. I will follow up after the visit to check in on how it went and address any concerns that arise.

I was notified about an incident involving Julian, who attempted to put a belt around his neck but was stopped before harm occurred. He was taken to the ER for evaluation and remains there at this time. I have informed the appropriate staff and will continue to monitor the situation closely.

I confirmed that Julian’s parents have been notified, and I am coordinating with the night shift supervisor to provide updates as soon as we receive more information from the hospital. We are prioritizing his safety and ensuring he receives the necessary support.

Follow-up will include reviewing Julian’s care plan and safety measures once he returns, as well as communicating with his treatment team to address any underlying concerns contributing to this behavior.

I checked in with Michael regarding Zane’s progress and shared that he continues to do well, with his last consequence dated 5/15. Both his therapist and I agree he’s making excellent strides, so we decided a Review Board isn’t necessary at this time. Zane will be going home on a 24-hour pass this weekend, though he’s about three weeks behind on passes overall. I plan to pause his treatment work once he reaches Assignment 21 to help him catch up on those passes, which is moving his projected release closer to mid-August.

I also noted that Zane’s mother remains actively engaged and supportive, which has been a key factor in his success. I asked Michael to confirm Zane’s next court date, as I tend to misplace paperwork before entering it electronically. He confirmed the court date is 6/23/26 at 1:30 pm.

On a side note, I mentioned my book project accompanying my album is in its final editing stage, and I offered to take any future youth placed here for drug issues on my cottage, space permitting. I’ll continue to monitor Zane’s progress and coordinate with the team as needed.

I was informed about an incident involving Julian this morning where he instigated a confrontation with another youth, including physical aggression. Staff intervened promptly, redirected both youths, and removed Julian to a calmer environment. I confirmed that Julian responded appropriately to staff redirection following the incident.

Additionally, I received notice from Chief Probation Officer Sandra Lucas that the sheriff’s department will be serving Julian with paperwork related to a protective order issued against him. I checked in on Julian’s understanding of the situation, including the potential consequences of a 30-day notice leading to DOC commitment. Julian has been made aware, but I will continue to monitor his emotional response and provide support as needed.

I will follow up to ensure Julian remains engaged in treatment and to coordinate with probation regarding any further developments related to the protective order or legal proceedings.

I informed Jonathan that Taryell is eligible for his first off-campus pass this week to visit his grandma. The pass will be for three hours, allowing some community time outside the facility.

I asked Jonathan to let me know if there are any specific items or objects that need to be managed or accounted for during the pass. I will ensure all necessary preparations are made to support a smooth and safe outing.

I will follow up to confirm the details and address any concerns before the pass occurs.

I consulted with Bailey, Jackson’s therapist, to assess her perspective on Jackson having a pass with his dad. She reported that their recent session went very well and expressed no concerns about Jackson spending time with his father.

Based on her input and our recommendation, I reached out to Morgan Thomas, Jackson’s probation officer, to request approval for the pass. Morgan reviewed the information and gave her consent for the pass to proceed.

I will coordinate with the residential team to facilitate the pass and continue monitoring Jackson’s response to ensure his safety and well-being during visits with his dad. Further updates will be provided as needed.

I reached out to Cayla to confirm plans for Aiden’s upcoming visitation weekend, asking for details about the day, time, and who would be attending. I also requested the original birth certificate needed to complete his enrollment in HSE classes, explaining that once enrolled, the document would be returned.

I emphasized the importance of either bringing the birth certificate during the visit or mailing it to ensure timely enrollment. I’m awaiting Cayla’s response to coordinate the visit and secure the necessary paperwork.

I will follow up to confirm visitation details and verify receipt of the birth certificate to move forward with Aiden’s educational enrollment.

I checked in on Taryell’s progress and am pleased to report he continues to do well with no significant concerns at this time. He has been proactive in taking opportunities to work in the cafeteria, which supports his engagement and skill development.

Although I wasn’t able to attend his first stage-up meeting, I was informed he performed excellently and has advanced to the Progressive Skill Builder stage. Overall, he is meeting expectations and staying on track with his treatment goals.

I will continue to monitor his progress and support his ongoing development as he moves forward in the program.

I connected with Amber to coordinate a family therapy session for Dom with his therapist, Bailey. Amber expressed interest in participating and indicated availability on June 8th at 10:00 AM. She also preferred the session to be held via Microsoft Teams.

I confirmed the date and time with Amber and ensured the session would be set up virtually as requested. I will follow up to confirm that Bailey has reached out to Amber and that the session proceeds smoothly.

Next steps include monitoring the session’s completion and checking in with Amber and Dom afterward to assess any additional support needs.

I confirmed with Jessica that our meeting with Bailey is still scheduled for tomorrow at 3 PM. We clarified the format of the meeting, and she asked whether it would be a phone call or conducted via Google Meets.

I informed her that I would provide the meeting link ahead of time to ensure a smooth connection. No concerns were raised, and Bailey is prepared for the session.

I will follow up by sending the Google Meets invitation and confirm attendance on the day of the meeting.

I communicated with Amber Balentine and Juvenile Placement Officer Brandy Tibbs regarding Domonic’s recent incident and his need for space to calm down when upset. Amber emphasized that Dom tends to black out and lose control during these moments, so allowing him time alone helps prevent escalation. I reassured her that this behavior is being addressed in his treatment plan and confirmed that Dom did attend school after speaking with his family teacher.

Amber also requested that Dom’s sister be added to his call list since he often tries to reach her but she is frequently unavailable. After confirming she is 18 years old, I coordinated with Brandy, who had no objections to adding Dom’s sister to his approved contacts. This should provide Dom with additional family support and help him stay connected.

I will continue to monitor Dom’s emotional regulation and ensure staff are aware of his need for space during heightened moments. Follow-up will include updating his treatment plan accordingly and supporting communication with his family to maintain his progress.

I was informed about the recent death of Dominic’s cousin, which appears to be gang-related and has understandably caused significant distress for Dominic. He has not brought this up himself, so I made sure to alert the other staff members to monitor him closely and provide emotional support as needed. I also notified his therapist, who may reach out to Dominic to offer additional counseling.

There is concern about another youth on campus who has been provoking Dominic, which could escalate given Dominic’s current emotional state. I have requested that Dominic be separated from this individual to prevent any conflict and to maintain a safe environment for him. Dominic is currently housed in a different cottage on the opposite side of campus, which should help reduce interactions.

I will continue to observe Dominic’s behavior closely and coordinate with staff and his therapist to ensure he receives the support he needs during this difficult time. Follow-up will focus on his emotional well-being and maintaining a safe placement.

I received a letter from Matthew intended for his mom, Megan, and reached out to Alissa to get her input before allowing it to be sent. Alissa suggested that we hold off for now and consider checking in with Matthew’s therapist first. She also proposed the idea of a team meeting that would include all relevant parties, including Matthew’s dad, to discuss the situation more thoroughly.

At this point, I am holding the letter and coordinating with the team to determine the best approach. Follow-up will involve connecting with the therapist and arranging a meeting to ensure everyone’s perspectives are considered before any correspondence is sent out.

I spoke with Amber Balentine regarding Domonic’s recent difficulties following the passing of his cousin. Amber expressed concern about an incident where Domonic was slapped by another youth shortly before the funeral, despite staff being aware of his emotional state. She was worried about the lack of additional supervision or separation between the youths involved, especially given the sensitive circumstances.

I acknowledged the concerns and reviewed the situation with staff to ensure Domonic’s safety and emotional well-being are prioritized. We have increased supervision and are taking steps to keep Domonic separated from those who may provoke him. I also confirmed that Domonic is currently safe and receiving support to process his grief.

I will continue to monitor the situation closely and provide updates on Domonic’s status and any further measures taken to maintain a safe environment for him.

I introduced myself to the family as the Residential Supervisor and Case Manager at Josiah White’s, sharing my background in trauma-informed care and my commitment to supporting their student through this treatment journey. I provided an overview of the program structure, including weekly individual therapy, Intensive Outpatient Treatment groups, and the stage-based system that guides student progress and privileges.

I explained the importance of staying current with treatment assignments to avoid delays in discharge and outlined how family therapy would begin once rapport is established with the therapist. I also described the behavioral expectations, consequences for rule violations, and how these might affect pass eligibility and discharge timing.

I informed them about the student’s living arrangements, daily schedule, school enrollment, and available campus amenities. Finally, I shared details about on-campus visit opportunities and requested that they email me in advance to schedule visits, ensuring smooth coordination. Follow-up will focus on supporting the student’s engagement in treatment and maintaining open communication with the family.

I addressed an incident involving Jackson, who became verbally involved with a peer over a prior conflict. The situation escalated when another peer tried to intervene but was emotionally triggered by comments about a deceased cousin. Staff quickly intervened to maintain safety, and Jackson was restrained following protocol. No injuries occurred.

To reduce further conflict, the other peer was temporarily relocated to a different cottage for the weekend. I am awaiting review of video footage to confirm details and will update if new information arises. I will continue to monitor the situation and coordinate with staff to support de-escalation and ensure a safe environment.

I was informed about an incident involving Aiden and another peer who were arguing over a previous event. Aiden tried to de-escalate, but the situation worsened when a peer made hurtful comments about Aiden’s deceased cousin, which triggered an emotional response from him. Staff intervened quickly to maintain safety, and due to continued escalation, Aiden was placed in a restraint following protocol. No injuries occurred.

The peer who initiated the comments was separated from the group and relocated to another cottage for the weekend to prevent further conflict. I have not yet reviewed the video footage but will update if new information arises. I will continue to monitor Aiden’s emotional state and coordinate with staff to support him through this.

Follow-up will include reviewing the footage and checking in with both Aiden and the involved peer to address any ongoing concerns and ensure a safe environment moving forward.

I noted that Morgan Thomas, the probation officer for our client, will be out of the office from May 29 through June 1, 2026. She indicated she will respond to any pending communications upon her return.

I will monitor for any urgent updates or needs during her absence and plan to follow up with her early next week to ensure continuity of care and coordination.

No immediate action is required at this time.

I connected with Morgan Thomas regarding Jackson Wollam’s progress and upcoming court report. Morgan shared that Jackson seems to be doing well and asked about his current phase status, school credits earned, safety plan details, and drug screen history. I confirmed that Jackson is expected to phase up to Mastery soon and provided information on his total school credits and the number and reasons for his safety checks. I also clarified that he remains on a Level 2 safety plan due to self-harm concerns and shared the list of his drug screens with results.

We discussed the anticipated discharge timeline, which is tentatively set for the end of July. I will continue to monitor Jackson’s progress closely and keep Morgan updated on any changes, especially regarding his safety status and readiness for discharge. Follow-up will focus on ensuring all court report details are accurate and that Jackson maintains stability as he moves toward the next phase.

I discussed the client’s recent statements with Jessica to clarify concerns about his mental state. We agreed that he is not experiencing delusions but is instead knowingly making false statements as a form of manipulation.

I reviewed the psych evaluation, which supports this understanding, indicating no evidence that he believes the untrue claims he’s making. This insight helps guide how we approach his treatment and behavioral interventions moving forward.

I will continue to monitor his statements and behavior closely and coordinate with the clinical team to ensure consistent responses that address his manipulative tendencies without reinforcing them. Further updates will follow as needed.

I communicated with Clint Wilson regarding ongoing residential supervision for Josiah White’s cottage. We reviewed current staffing and support needs to ensure consistent care and safety for the youth.

I confirmed that staffing levels remain adequate and discussed any recent behavioral concerns or adjustments needed in the treatment plan. Clint provided updates on resident progress and any incidents requiring follow-up.

I will continue to coordinate with Clint to monitor Josiah’s status and address any emerging needs promptly. Further communication will occur as necessary to maintain quality residential support.

I addressed an incident involving Domonic during basketball where he was involved in a physical altercation with another student. Domonic denied throwing punches and claimed he tried to walk away, but video footage showed he pushed the other student first and engaged in mutual pushing before punches were exchanged. Despite reviewing the footage with him, Domonic maintained his version of events.

I informed Domonic that refusing to attend school following the incident would result in additional consequences and that he would need to remain in his room during school hours if he chose not to attend. He declined to return to school and stated he would do as he wished. After following him to the school area, he returned to the cottage.

I am currently out for the next two days except for emergencies, so I do not have further updates on Domonic’s behavior after returning to the cottage. I will monitor the situation and provide updates if any additional concerns arise.

I was informed by Clint Wilson about an incident involving Jackson during basketball where a disagreement over a foul call escalated into a physical altercation. Jackson initially tried to disengage but was pushed by the other student, which led to some pushing back and Jackson throwing punches that did not connect. Staff intervened quickly, and Jackson received a major behavioral consequence, including a temporary loss of privileges.

Jackson responded well to the consequences and did not cause any further issues afterward. He was not injured during the incident. I will continue to monitor Jackson’s behavior and support him in regaining his privileges as he earns points back. Further follow-up will focus on ensuring he has strategies to manage conflict and avoid similar situations in the future.

I spoke with Julian about his recent upset behavior and he shared that his actions stem from grief over his older brother’s overdose death. I acknowledged his feelings and validated the impact this loss has on him.

I offered support and suggested we explore coping strategies together to help him process his emotions in a healthier way. I also informed the team to monitor for any further signs of distress or risk.

I will continue to check in with Julian regularly and coordinate with clinical staff to ensure he receives appropriate grief counseling and support.

I connected with Clint to review Julian’s recent progress after his absence from the office. Despite initial hopes that Julian might be improving, it’s clear that he continues to struggle with adhering to rules and responding to consequences. Clint shared that the new point/consequence system, while designed to prevent youth from feeling overwhelmed by penalties, hasn’t yet had the intended positive impact on Julian’s behavior.

We discussed that the core issue seems less about the system itself and more about Julian’s current resistance to expectations and consequences. Additional concerns arose from incidents over the weekend that may require further attention. I will continue monitoring Julian closely and collaborate with staff to identify strategies that might better engage him and support his progress. Follow-up will focus on assessing the effectiveness of interventions and adjusting plans as needed.

I updated the team on Zane’s progress, noting that he has now gone 12 days without any major consequences. His therapist initially suggested scheduling a review board, but after seeing this positive trend, they agreed it’s no longer necessary at this time.

Zane also engaged well in yesterday’s ISA group, contributing thoughtfully and staying involved throughout. Given these improvements, I responded to the inquiry about an overnight pass, indicating that his current progress supports considering one.

I will continue monitoring his behavior and participation to determine when an overnight pass can be safely granted and will keep the team informed of any changes.

I reached out to Heather to introduce myself as Aiden’s new Residential Supervisor and Case Manager, explaining that I was catching up on admissions after returning from PTO. I requested Aiden’s IYAS, court order for placement, and birth certificate to ensure all necessary documentation is in place.

I also asked for details about Aiden’s next court date, including whether the hearing will be in person or via Zoom, so we can properly coordinate scheduling on our end. I’m looking forward to collaborating with Heather and supporting Aiden throughout his placement.

I will follow up once I receive the requested documents and court information to confirm next steps and ensure Aiden’s care plan is up to date.

I confirmed with Mike that he will be picking up the client on Friday at 11:00 am. I noted the scheduled pickup time and updated the client’s plan accordingly.

No concerns were raised during this communication. I will follow up on Friday to ensure the transition goes smoothly and to address any immediate needs post-discharge.

I connected with Clint regarding Josiah’s visit schedule and his recent behavior trends. Clint requested a visit for himself, Josh, and Jenna on Saturday from 11-1. I coordinated with Josh to confirm availability and will finalize the visit timing soon.

Clint shared observations that Josiah has mostly been receiving specials from one particular staff member, with whom he frequently clashes, though he remains respectful with others. This staff member will no longer be assigned to Josiah’s cottage starting in June, so we’ll monitor how Josiah adjusts after that change.

Josiah also submitted a request to speak with Clint about pursuing his GED, expressing motivation to attend training programs. I will follow up to support Josiah’s educational goals and ensure appropriate planning with the team.

I communicated with Mike regarding the timing for the youth’s return to the program. Mike inquired about when he would need to have the youth back on site.

I clarified that there was no immediate deadline and that he could coordinate the return based on the youth’s readiness and any logistical considerations. Mike expressed appreciation for the flexibility.

I will continue to stay available for any further questions or support needed around the youth’s transition back to residential care. No urgent follow-up is required at this time.

I was informed by Clint that Matthew has a monthly medication review appointment at Bowen. The exact timing of the appointment and its duration are unclear, so Matthew may not be available during certain times.

I will coordinate with the team to accommodate Matthew’s schedule and ensure any planned activities or meetings take this appointment into account. I will follow up to confirm when Matthew is available after his appointment and adjust plans accordingly.

I coordinated with Alissa Ricker from Knox PO to confirm her visit to campus on May 21, 2026, from 12:30 to 1:30 pm in the Crossroads Community Room. The meeting will involve I Haines from Willow, with Cindy Brown and myself as residential supervisors present.

I updated the event details to ensure the correct date and location were clearly communicated to all parties. Attendance for additional staff is optional, but I will be available to support the meeting as needed.

I will follow up after the meeting to review any outcomes or action items that arise.

I received a message from Clint Wilson regarding Kameron’s medication supply, noting that there are enough meds to last until June 14. Clint inquired whether Kameron will be seeing a provider before then to ensure continuity of prescriptions.

I clarified that this message was sent to me in error, as I am not involved with Kameron’s case. I advised Clint to redirect his inquiry to the appropriate staff member responsible for Kameron’s care.

No further action is needed on my part, but I will remain available if any additional clarification is requested.

I coordinated with Probation Officer Alissa Ricker regarding placement visits scheduled for tomorrow. She planned to meet with Matthew West between 12:30 and 1:00 PM. I mentioned that I might be on a trip but would try to attend the meeting if possible, and we agreed to consider it as our regular check-in if I am available.

Given the last-minute changes I’ve been managing recently, I communicated my flexibility while acknowledging the challenges in scheduling. Alissa confirmed the plan, and we are set to proceed accordingly.

I will follow up after the visit to update on Matthew’s status and any next steps that arise from the meeting.

I connected with Michael Patterson, the juvenile probation officer, about the youth’s current emotional state and interests. Michael shared a personal reflection on a piece of music that resonates with the youth’s experience of masking pain and persevering through hardship. He expressed that this kind of music helps him relate and stay motivated, especially during challenging times.

I acknowledged his insight and encouraged continued use of positive outlets like music to support emotional expression and resilience. We agreed that incorporating these interests into the youth’s treatment plan could be beneficial. I will follow up to see how the youth responds to this approach and coordinate with Michael on any additional support needed.

I clarified with Zane’s family regarding his upcoming 8-hour pass scheduled for Saturday. There was some initial confusion because Zane had called his family saying he was allowed a pass before I had spoken with him about it. I confirmed with the family that I had discussed the pass with Zane earlier that afternoon, just after their call.

The family plans to arrive between 9:30 and 10:00 AM on Saturday, and I confirmed the pass details with them to ensure everyone is on the same page. I will follow up on Saturday to support Zane during his pass and address any needs that arise.

I spoke with Michael Patterson, the juvenile probation officer, regarding concerns about sexual misconduct violations related to the youth in our care. He expressed significant worry and requested specific details about the nature of these violations.

I provided a clear summary of the incidents documented, emphasizing the behaviors observed and the steps we have taken to address them within the program. I reassured him that we are closely monitoring the youth and implementing appropriate interventions to ensure safety and compliance with facility policies.

We agreed to maintain open communication, and I will update him promptly on any new developments or changes in the youth’s status. Follow-up will focus on coordinating support and ensuring all parties are informed for upcoming court proceedings.

I spoke with Michael Patterson and Katie Beth, the therapist, about the client’s readiness for a 24-hour pass. We all agreed that he is not prepared for that level of community access at this time due to ongoing behavioral concerns and recent incidents, including cigarette and vape use, as well as boundary violations.

Given the pattern of consequences this month, I recommended scheduling another 8-hour community pass instead. I also noted that the client needs to demonstrate more consistent progress and adherence to program rules before advancing to longer passes, as ordered by the judge.

I will continue to monitor his behavior closely and communicate with the treatment team to reassess pass eligibility. Further updates will be provided as his status changes.

I checked in on Taryell’s progress and noted that he continues to do well overall. He’s been engaging in work opportunities as available and has mostly stayed out of trouble. This month, he received only two minor consequences: one for bullying—though details were unclear and seemed minor—and one for taking an ink pen from the group room. Neither incident raises significant concern at this time.

Family therapy with Grandma is set to begin next week, and both Grandma and Mom have been consistent with visits. I asked for clarification on whether reunification is still planned with Grandma exclusively or if reunification with Mom is also being considered. Additionally, I received approval to add Taryell’s 3-year-old cousin, Armanon Glasser, to his approved visitors list.

I will continue to monitor Taryell’s behavior and engagement, and follow up on the reunification plans as more information becomes available. Scheduling adjustments are ongoing due to a delayed discharge of another student affecting transportation.

I reviewed J. Postra’s recent behavior and disciplinary record for May, noting a pattern of consequences primarily issued by one staff member with whom he frequently clashes. While J. can be manipulative and dishonest at times, I’ve observed that he generally remains respectful with other staff, even when corrected. Since that particular staff member will no longer be assigned to my cottage starting in June, I’m interested to see if this change improves his behavior and interactions.

J. submitted a request to discuss pursuing his GED, expressing interest in attending a welding trade school. Based on his current academic standing—approximately 20 credits and on track for graduation—I advised against starting the GED track at this time. Chief Probation Officer Sandy Lucas agreed and will not approve the GED plan currently.

I will continue monitoring J.’s behavior closely, especially after the staffing change, and support his educational progress within the current framework. Further follow-up will focus on his adjustment to the new staff dynamic and ongoing academic goals.

I spoke with Michael Patterson from Juvenile Probation about Zane’s recent behavior and the plan moving forward. Michael wanted to address concerns about Zane being disrespectful to staff, so I arranged for Zane to call him at 1 pm to discuss these issues directly.

I also shared with Kyla that Zane and I had an honest conversation about his behavior and expectations. The staff team has now agreed that Zane has made meaningful progress, and we are ready to begin community passes to see how he manages outside the program. I explained that this stepwise approach—starting with short passes and gradually increasing to overnight—helps us monitor his adjustment and identify any additional support he may need.

I acknowledged Kyla’s concerns about passes given past challenges and reassured her that some setbacks are common as youth transition back into less structured environments. I offered to discuss any questions or concerns she has to ensure we move forward in a way that balances Zane’s progress with her comfort level. I will follow up to coordinate further communication as needed.

I coordinated with Kyla Robbins and others regarding Kameron’s upcoming appointment at Bowen on 5/21, which is critical for maintaining his medication continuity and obtaining a supply for discharge. There was some initial uncertainty about whether Kameron could attend next weekend and who would provide transportation, but I clarified that his probation officer’s approval is required for any changes.

To support Kameron, I arranged transportation home after the appointment and discussed the importance of this visit with my supervisor, who agreed it should have ideally happened last week. I also offered to speak with Kameron on Monday to help manage any frustration about the schedule change over the weekend.

I will continue to follow up to ensure Kameron attends this appointment and that all necessary approvals and logistics are in place.

I coordinated with Jonathan Hart from Grant County regarding his upcoming visit on May 19th to meet with several residents, including J Holloway and Zach Prater, who have scheduled therapy sessions that day. I confirmed the meeting location at Josiah White’s in Wabash and shared the details with the residential supervisors involved.

I ensured that all relevant staff were informed and prepared for the visit, noting that some supervisors will be unavailable during certain times due to therapy commitments. I also provided calendar links for easy access to the schedule and location.

I will follow up after the visit to review any updates or action items that arise from the meetings with Jonathan Hart.

I updated Sandy Lucas on Josiah’s recent behavioral challenges, which have included disrespect, fighting, racial slurs, bullying, and possession of contraband. Despite being placed on a behavior contract, Josiah continues to struggle with taking ownership of his actions, and consequences have not yet led to meaningful change. I shared that these ongoing issues are impacting his ability to progress through the Teaching Family Model and that we recently staffed his case to recommend a review board to explore additional support strategies.

In response to Sandy’s concerns about whether Josiah might be discharged for non-compliance, I clarified that while there could come a point where his behavior is too disruptive, we are not near that threshold. Our review board focuses first on identifying causes and developing plans to help him improve rather than moving quickly to termination. I emphasized that I want to see Josiah succeed and that termination is a last resort, with only a couple of 30-day notices issued in the past year.

We will continue monitoring Josiah closely, implementing the review board’s recommendations, and maintaining open communication with probation to support his progress and address any emerging concerns.

I spoke with Matthew’s father about the current visitation schedule and the challenges he’s facing with transportation due to financial constraints. He is willing to participate if we can arrange transportation support, but the cost remains a significant barrier. I shared that we might be able to offer a $50 gas card, though he feels this may not be enough.

Clinically, I expressed concerns about moving directly to overnight visits since Matthew has only completed one 3-hour pass and family therapy involvement has been limited. I recommended continuing with additional daytime passes and increasing family therapy participation before considering overnight stays. I asked Alissa to clarify the visitation schedule and progression so we can align expectations and communicate clearly with the family and any potential transportation providers.

We will follow up once we have a detailed visitation plan to share with Matthew’s father and coordinate next steps to support his involvement in the program.

I informed the team that I will be unable to attend the upcoming SPAM meeting scheduled for May 21st due to a conflicting commitment. I made sure to communicate this promptly so alternative arrangements or updates can be shared as needed.

I will follow up after the meeting to stay informed of any decisions or action items discussed in my absence. This will ensure continuity in supporting our youth and maintaining collaboration with probation and other involved parties.

I reached out to Mary to schedule a family therapy session with Taryell, providing several available dates and times over the next two weeks. I also left a voicemail since I was unable to connect by phone.

I acknowledged her previous attempts to contact me and apologized for the delay, explaining that I was out last week but will be available consistently through July. I plan to follow up again soon to confirm a session time that works for them.

Next steps include coordinating with Mary to finalize the appointment and ensuring the family therapy session is scheduled promptly.

I reached out to Mary by phone to arrange a family therapy session with Taryell but was unable to connect. I left a message requesting her availability to schedule the session.

I will follow up with Mary to confirm a time that works for her and ensure the family therapy can proceed as planned.

I communicated with Chief Probation Officer Sandra Lucas regarding Chandler’s aftercare services. She expressed concern that Chandler reported not having contact with any aftercare providers, despite indications that services were in place. I clarified that our records team has not yet received the official referral through Kids Track, which is necessary to formalize and continue aftercare.

I provided Sandra with documentation on how to submit the referral and requested confirmation on whether they intend for Chandler to participate in aftercare through our agency. I also noted that services are currently being provided informally, pending the referral. Sandra confirmed that Chandler will receive services going forward.

I will follow up to ensure the referral is submitted promptly and that aftercare services continue without interruption. I will also monitor Chandler’s engagement with aftercare once the referral is in place.

I received notification of a review hearing scheduled for Julian Polstra on June 30, 2026, from 8:15 to 8:30 AM via Zoom. The court sent updated meeting details and the Zoom link to all relevant parties, including myself and the probation officer.

I have noted the hearing date and will ensure that Julian’s treatment progress and any necessary documentation are prepared for the court review. I will also coordinate with probation and legal contacts as needed to support the hearing.

Follow-up will include confirming attendance and providing any requested updates on Julian’s status prior to the hearing.

I coordinated with Morgan Thomas from Ripley PO to reschedule the meeting with L Dewitt from May 13 to May 26, per the PO’s request. The meeting will take place on campus in Josiah White’s room from 11 am to 12 pm.

I ensured that all relevant residential supervisors, including Corynn Barton and Clint Wilson, were informed of the change and have the updated calendar details. I will follow up after the meeting to review any outcomes or action items that arise.

I coordinated with Morgan Thomas, the probation officer, to schedule a visit for Lillie Dewitt and Jackson Wollam on May 13th at 11 AM. Morgan requested to meet with Lillie first and asked if it would be possible to pull Jackson out a bit early from his IOT session to accommodate the visit.

I confirmed that the timing works for Lillie and noted that adjusting Jackson’s IOT schedule slightly should not be a major issue. We agreed that Morgan would meet with Lillie first to minimize any disruption, and Jackson’s early release from IOT would be managed accordingly.

I will follow up to ensure the visit goes smoothly and that Jackson’s IOT attendance remains consistent despite the schedule adjustment.

I followed up with Jackson’s probation officer, Morgan Thomas, to confirm whether there were any concerns about approving a 24-hour pass for Jackson. Morgan informed me that Jackson had already taken a 24-hour pass over the past weekend and inquired if his drug screen upon return was negative.

I will verify Jackson’s drug screen results to ensure compliance and safety before moving forward with any additional pass approvals. I will update Morgan accordingly once I have that information. Continued communication with probation will help us coordinate Jackson’s privileges and monitor his progress.

I coordinated with Zane’s family regarding a visit request initially planned for next Saturday. They preferred an off-ground visit lasting about eight hours, and I confirmed that could be arranged, including the option for an off-campus visit if desired.

Later, I was informed that Zach, Zane’s father, unexpectedly became available on Sunday and wanted to see him then. I approved the change and ensured staff were notified of the updated visit time. I also communicated my limited availability due to court and upcoming personal time off, providing alternative contacts to cover my caseload during my absence.

Follow-up will include confirming the visit details with staff and ensuring smooth coverage while I am away. I will reconnect with the family upon my return to address any further needs.

I communicated with Michael Patterson regarding Zane Robbins’ recent behaviors and the request for documentation suitable for court review. Michael asked for a detailed summary of Zane’s conduct since admission to share with Judge Mote and the prosecutor.

I provided an update on Zane’s recent infractions, including bullying, sexual misconduct, inappropriate meal behavior, and staff disrespect. I explained that I plan to meet with Zane to address these behaviors directly and clarify potential consequences if the pattern continues. I also noted that I am arranging a review board next week to evaluate how best to support him moving forward.

I will follow up after the review board meeting and continue to monitor Zane’s behavior closely to ensure appropriate interventions and communication with probation.

I received an inquiry from Mary Shepard asking if Trayell will be visiting on Saturday. I informed her that Clint Wilson, who normally manages these schedules, is currently out of the office until May 4th but is checking emails periodically. All scheduled passes and visits were addressed before Clint’s departure.

I advised Mary that for immediate assistance or updates, she could contact Mike Worthington, who is covering Clint’s caseload during this time. I also reminded her to copy Clint on any email correspondence to ensure continuity. I will follow up with Mike to confirm the visit details and update Mary accordingly.

I spoke with Clint Wilson about JP’s recent behavior concerns, including multiple staff disrespect incidents and repeated inappropriate actions. JP has been argumentative, disrespectful, and uncooperative, especially around consequences and interactions with peers and staff. Despite warnings, he continued to escalate his behavior, including cursing and raising his voice, and has been providing incorrect information to peers while attempting to “junior staff.”

I explained that a review board will be scheduled soon to address these ongoing issues unless there is a significant change in JP’s behavior. We emphasized the importance of JP taking responsibility and following staff directions, as well as the need to discourage him from undermining staff authority or spreading misinformation among peers.

Follow-up will focus on monitoring JP’s response to interventions and preparing for the review board to determine next steps in his treatment plan. I will continue to coordinate with Clint and other staff to ensure consistent expectations and support.

I spoke with Clint Wilson regarding Jackson’s overnight placement. Jackson expressed uncertainty about staying with us overnight, but both Clint and his probation officer emphasized the need for him to remain here.

I asked Clint to confirm what time he could pick Jackson up on Saturday morning to coordinate the transition smoothly. I will follow up once I receive that information to ensure Jackson’s placement is secured as planned.

I updated Michael Patterson on Zane’s recent increase in disrespectful behavior, including an incident where Zane used inappropriate language after being directed by staff. While the volume of consequences on record isn’t excessive, I noted a pattern where some behaviors that warranted formal consequences were not consistently addressed. To improve accountability, I placed Zane on a behavior contract and planned to review it with him promptly.

Michael expressed frustration, noting this pattern of ups and downs in Zane’s behavior is familiar from his school history and part of why he is in residential care now. I will follow up after meeting with Zane to discuss the contract and monitor his response to this new structure. Continued communication with probation will be important to ensure consistency and support for Zane’s progress.

I reached out to Kyla to reschedule her family session this week, as the originally planned time was no longer feasible. Kyla responded that she is available anytime except mornings, as she is not a morning person. We are working to find a mutually convenient time based on her availability.

Kyla also inquired about Zane’s permission to leave campus this weekend, which I confirmed is allowed. I will continue to coordinate with her to finalize the session time and confirm weekend plans. Follow-up will ensure the family session is successfully rescheduled and that all weekend arrangements are clear.

I reached out to update on Julian’s recent behavior since his return at the end of April. After reviewing reports and speaking with staff and peers, it’s clear that respect and following expectations remain significant challenges for him. Julian has struggled with staff disrespect and making appropriate choices, including several incidents of bullying, racial slurs, and inappropriate comments toward staff.

I met with Julian to address these concerns directly. He admitted to disliking one staff member, and I acknowledged his feelings while emphasizing the importance of respectful communication with all staff. He had difficulty accepting responsibility and tended to blame others during our conversation. To provide clearer structure and accountability, I am developing a behavior contract aimed at helping him improve his decision-making and interactions.

I will continue monitoring Julian’s progress closely and adjusting supports as needed. Please let me know if you have any questions or additional insights that could assist in supporting Julian’s success.

I followed up on Julian’s recent behavior since returning from PTO, gathering input from staff and peers. There is a clear pattern of disrespect toward authority and repeated boundary violations, including inappropriate comments and bullying. I reviewed documented incidents and am still clarifying details on some that occurred during my absence.

I met with Julian to address these concerns directly. He acknowledged disliking a staff member but struggled to take full responsibility, often shifting blame. I emphasized the importance of respecting staff roles and made it clear that sexualized or disrespectful comments will not be tolerated. To provide clearer expectations, I am developing a formal behavior contract and will share it once finalized.

Ongoing monitoring and follow-up will be necessary to ensure Julian understands and adheres to these boundaries and expectations. I will continue to coordinate with staff to track his progress and address any further issues promptly.

I spoke with Matthew’s therapist and reviewed his current pause status following a positive screen. Matthew denies substance use and suggested a possible sample mix-up, but this was ruled out. He did not complete the DBT Chain Analysis as required due to his denial, so an alternative assignment was given. He will remain on pause until that assignment is finished.

Matthew is eligible for a 5-hour pass this weekend, reduced from 8 hours due to a previous pass loss. I checked with probation officer Alissa Ricker, who agreed with the pass but denied permission for Matthew to get a rose tattoo on his hand, emphasizing that he needs to focus on himself and his relationship with his father. Alissa also requested that Megan be removed from Matthew’s contact list.

I will continue to monitor Matthew’s progress on the alternative assignment and coordinate with probation regarding any further pass requests or behavioral concerns.

I received notification from Morgan Thomas that she will be out of the office from April 29 through May 10, 2026, with limited email access during the first two days. She will return on May 11 and respond to any pending communications then.

I noted this absence to adjust expectations for response times and will plan follow-up accordingly after her return. In the meantime, I will monitor any urgent matters and seek alternative contacts if needed.

I reached out to Clint Wilson regarding coverage for Josiah White’s case while Clint is out of the office. Clint informed me that he will be unavailable from April 21 through May 4 due to personal time off and court commitments.

He directed me to contact the Campus Supervisor or Mike Worthington, who will be managing his caseload during his absence. I acknowledged this and will coordinate with them to ensure continuity of care for Josiah.

I will follow up as needed to address any immediate concerns or updates during this coverage period.

I reached out to Jonathan regarding missing documents in Taryell’s file, specifically his birth certificate, court order for placement, and DCS IYAS paperwork. Since I was on PTO during his admission, I hadn’t followed up to ensure all documents were collected and uploaded.

Jonathan informed me that the court order is still pending and can take some time to be completed. He also noted that birth certificates are not provided by their office and will need to be obtained from Taryell’s mother. I will coordinate with her to secure the birth certificate and continue monitoring the status of the court order.

I will follow up as needed to ensure all required documentation is received and properly filed.

I reached out to Clint Wilson regarding coverage for Josiah White’s care while I was unavailable. Clint informed me he would be in court all day on 4/20 and then out of the office for personal time off through 5/4. He advised that during his absence, the Campus Supervisor or Mike Worthington would be covering his caseload.

I noted this arrangement to ensure continuity of care and communicated the appropriate contacts to the team. I will follow up with Clint upon his return to review any updates or outstanding needs for Josiah’s treatment plan.

I reached out to Michael regarding missing documentation in Zane’s file, specifically his birth certificate, court order for placement, and DCS IYAS paperwork. I acknowledged that these items were likely overlooked during the case transition and asked for assistance in obtaining the necessary documents. I also proposed scheduling a time to discuss Zane’s case further.

Michael responded promptly, providing the court orders and IYAS documentation but noted that Zane’s mother has not yet submitted his birth certificate. He shared his availability for a meeting later in the week and inquired if there were any new concerns about Zane beyond what had already been discussed.

I will follow up to coordinate a meeting time that works for both of us and continue efforts to obtain the birth certificate from Zane’s mother. Further discussion will focus on any updates or additional needs related to Zane’s care.

I reviewed Noble’s file during a recent document audit and realized that his birth certificate and court order for placement are missing. Since I took over his case after admission, it seems these documents were overlooked during the transition. I reached out to Heather to request assistance in obtaining these important records or guidance on who might have them.

I also proposed scheduling a meeting with Heather next week to discuss Noble’s case further and am awaiting her availability to coordinate a time. Ensuring these documents are secured and maintaining communication about Noble’s progress remain my priorities.

I reached out to Jennifer to address missing documentation in Kameron’s file, including his birth certificate, court order for placement, and DCS IYAS paperwork. These items were overlooked during the case transition after Kameron’s admission, and I apologized for the delay in identifying the gaps.

I requested Jennifer’s assistance in obtaining the necessary documents or guidance on where to find them. Additionally, I proposed scheduling a meeting next week to discuss Kameron’s case further and asked for her availability.

I will follow up to ensure the documentation is secured and to coordinate the upcoming case discussion.

I approved an 8-hour pass for Zane, asking Kyla to confirm the pick-up time once determined. Kyla later informed me they couldn’t make the originally planned day due to her daughter being sick and requested to reschedule for the following weekend.

I acknowledged her message and will await further details to coordinate the pass accordingly. I remain available to support the planning and ensure smooth communication during this time.

I informed staff that I would have limited availability on April 20 due to court and would be out of the office from April 21 through May 4 for personal time off. During my absence, I directed them to contact the Campus Supervisor or Mike Worthington for coverage of my caseload. I assured them I would respond to any messages as soon as possible upon my return.

I reached out to Allen to schedule a phone conversation for next week and received confirmation that Tuesday is a day off for his team. I will follow up to arrange a specific time that works for both of us. This call will help us coordinate on ongoing matters and ensure smooth communication moving forward.

I received a request from Kim Whitehurst to transfer T. Glasser’s case to Jonathan for all future correspondence and reports. I will update our system accordingly to ensure Jonathan receives all relevant communications moving forward.

Additionally, I noted the change in Kim’s email domain and will update our address books to reflect her new contact information. I will follow up to confirm the transfer is complete and that Jonathan is fully briefed.

I communicated with Kyla and Michael regarding Zane’s recent community passes and concerns about his possession of cigarettes and a vape during visits.

After reviewing the incidents, I expressed that neither Michael nor I feel comfortable approving an overnight pass at this time. I offered to approve another community pass this weekend for up to 8 hours to assess Zane’s accountability and decision-making before considering overnight privileges.

Michael agreed with this cautious approach, emphasizing the importance of family involvement during visits to better monitor Zane’s environment. Kyla acknowledged the concerns and agreed with the plan moving forward.

We will continue to monitor Zane’s progress closely during the upcoming community pass and reassess readiness for overnight passes based on his demonstrated responsibility.

I followed up on Kameron’s aftercare plans, specifically regarding his education and therapy needs. Kaylee requested a referral for therapy and medication management at Turning Leaf in Sullivan, and she expressed concerns about Kameron returning to school this year due to limited days left. Instead, she proposed exploring job opportunities for him, with plans to return to school next year if agreed upon.

Jennifer shared concerns about Kameron’s motivation and the practicality of his current education plan, noting potential issues with transportation and his inconsistent engagement. She worries that Kameron may revert to old habits once home, despite recent improvements.

I also addressed a failed nicotine screen, which Kaylee reported Kameron is trying to rationalize. She expressed disappointment and concern about his deflective behavior and potential self-destructive patterns. Jennifer recommended extending Kameron’s stay past his court hearing, fearing he may feel invincible and disregard consequences. I agree with this approach and typically would implement a one-week treatment pause and loss of pass as part of the response.

We will continue to monitor Kameron closely, coordinate with Kaylee and Jennifer, and adjust aftercare plans to support his sustained progress and address ongoing risks.

I notified staff that I would be in court all day on April 20th with limited availability and briefly in the office on April 21st before taking personal time off through May 4th. I provided contact information for the Campus Supervisor and Mike Worthington, who will cover my caseload during my absence. I assured that I would respond to any messages as soon as possible upon my return.

I connected with Michael regarding Zane’s upcoming pass and shared my reservations about moving to overnight passes at this time. Given the challenges during Zane’s first community pass and the recent vape-related incident, I recommended completing another successful community pass before considering overnight privileges.

Michael agreed, expressing concerns that Zane might push limits if allowed an overnight pass currently. We are aligned in prioritizing Zane’s readiness and safety before advancing his pass privileges.

I will continue to monitor Zane’s progress and coordinate with Michael on next steps for pass planning.

I informed Kyla that Zane is technically due for one more community pass, either 8 or 12 hours, but we had discussed possibly skipping one due to distance. Since I was out of the office, I reached out to Michael to clarify Zane’s 24-hour pass status and promised to provide an update soon.

Kyla acknowledged the message, and I will follow up once I confirm the pass approval with Michael to ensure Zane’s schedule is clear and coordinated.

I reached out to Michael to discuss Zane’s upcoming passes. Although the plan was for Zane to have one more community pass this weekend before moving to overnight passes, I expressed concerns about recent issues. Specifically, the difficulties during the first pass nearly prevented Zane’s mom from picking him up, and the vape incident on the last pass raises caution.

I recommended that we hold off on overnight passes until Zane completes a successful community pass. I asked Michael for his input on this approach to ensure we’re making the safest decision moving forward. I will continue to monitor the situation closely and coordinate next steps based on how Zane manages the upcoming pass.

I received a message from Kaylee asking for assistance in determining Kameron’s release date to help her prepare accordingly. Since I am currently out of the office on personal time off through May 4th, I informed her that Mike Worthington or the Campus Supervisor would be covering my caseload and could provide the needed information in my absence.

I will follow up on this request as soon as I return to ensure Kaylee has the details she needs for Kameron’s aftercare planning.

I informed the team that I would be in court all day on April 20 and have limited availability. I will be in the office briefly on April 21 before taking personal time off through May 4.

During my absence, I directed staff to contact the Campus Supervisor or Mike Worthington, who will cover my caseload. I assured them I will respond to any messages as soon as possible upon my return.

I informed Kim Whitehurst that Mike Worthington will be transporting Taryell Glasser to court on April 27th, as I am currently out on PTO. I provided an update on Taryell’s adjustment in the program, noting that while he generally engages well and meets daily expectations, he struggles with emotional regulation and has had several behavioral incidents, including disrespect toward staff and peer conflicts. I also highlighted a prior restraint incident that was not formally reported, emphasizing the importance of documenting such events.

Kim confirmed receipt of the information, noting a delay in the system’s delivery. She advised that Jonathan will be assuming Taryell’s case moving forward and will handle placement visits and related requirements. I will coordinate with Jonathan as needed and continue monitoring Taryell’s progress, focusing on anger management and coping skills to support his success.

I updated Alissa regarding Matthew’s situation after meeting with him and his therapist. We concluded there was likely some substance use involved, though details remain unclear. Consequently, Matthew will not be eligible for a weekend pass to maintain fairness with others in similar circumstances. We are focusing on accountability and encouraging positive choices moving forward.

Alissa requested to speak with Matthew, and Mike Worthington, who is covering my caseload during my absence, coordinated a time to connect with her around Matthew’s HSE schedule. Additionally, Alissa informed us that Megan Burns, who has been acting in a maternal role but is not biologically related, was arrested for drug-related charges. Mike promptly removed her from Matthew’s visit and call lists.

I will be out of the office until May 4 but will monitor emails periodically. Mike is the primary contact during this time for any immediate needs related to Matthew.

I informed staff that I would have limited availability on April 20 due to court obligations and would be out of the office from April 21 through May 4 for personal time off. During my absence, I directed them to contact the Campus Supervisor or Mike Worthington, who will cover my caseload. I assured them I would respond to any messages as soon as possible upon my return.

I informed the team that I would be in court all day on April 20th, with limited availability, and would only be briefly in the office on April 21st before taking personal time off through May 4th. I directed any urgent matters during my absence to the Campus Supervisor or Mike Worthington, who will cover my caseload.

I assured that I would respond to any messages as soon as possible upon my return. This communication was to ensure continuity of care and clear points of contact while I am away.

I was informed by Corynn about Kameron Langley’s foot injury sustained while playing basketball during his home pass. His ankle was bruised and swollen, prompting medical evaluation at Parkview, where an X-ray confirmed no fracture.

I will ensure Kameron follows the recommended care of icing and elevating his foot and monitor his recovery closely. I will also coordinate with staff to adjust activities as needed to support his healing. Further updates will be provided as his condition progresses.

I received a report from Corynn about an incident involving Zane last evening. Zane was involved in a physical altercation where a beef stick was thrown between him and another student, which escalated when the other student swung at him. Both were separated and de-escalated without further injury.

Zane was assigned an SC 1-1 day for instigating and throwing food. I will continue to monitor his behavior closely and coordinate with residential staff to address any underlying issues contributing to this incident. Further follow-up will focus on reinforcing appropriate conflict resolution skills and ensuring a safe environment.

I received an incident report from Corynn regarding Julian’s involvement in a physical altercation last evening. The situation began when a beef stick was thrown between Julian and another student, escalating after the second throw when Julian responded with physical aggression. Both were separated and de-escalated promptly.

Julian received a short-term suspension for instigation, fighting, and initially taking the beef stick. I will connect with Corynn to discuss any further details and ensure appropriate follow-up and support are in place for Julian. Monitoring his behavior and addressing conflict resolution skills will be priorities moving forward.

I received messages from Wendy expressing distress over not being informed about allegations involving Noble and her inability to reach him by phone. She was upset and seeking clarity on the situation.

Since I was out of the office on personal time off, I advised Wendy to contact the Campus Supervisor or Mike Worthington, who were covering my caseload during my absence. I plan to follow up promptly upon my return to address Wendy’s concerns and ensure clear communication regarding Noble’s status and any necessary next steps.

I received urgent messages from Wendy expressing significant concern about Noble’s situation. She requested immediate contact to clarify what is happening.

I will prioritize reaching out to Wendy to assess the emergency, gather details, and coordinate any necessary interventions.

Follow-up will focus on ensuring Noble’s safety and addressing Wendy’s concerns promptly.

I communicated with Wendy regarding recent concerns about Noble’s medication and mental health support. Wendy expressed frustration with local mental health resources and her difficulty finding a psychiatrist or psychologist who accepts Medicaid and would be a good fit for Noble.

I explained that I was tied up with court and had limited time to consult with Noble’s therapist and probation officer before my upcoming leave until May 1. I assured Wendy I would continue monitoring emails and maintain contact with the probation officer during this period.

Wendy also shared her worry about not hearing from Noble all week and asked me to encourage him to reach out to her. I will follow up with Noble to support communication and ensure he knows his mom is concerned and loves him. Further coordination with treatment and probation staff will be necessary to address medication and mental health needs.

I updated Sandy Lucas on Julian’s recent behavior and court transportation plans while I am on PTO. Julian has received two Special Circumstances this week for staff disrespect and horseplay, and there was a vape-related incident last weekend that resulted in a cottage grounding. Despite some negative attitudes toward staff, Julian is generally acclimating to the program.

I clarified that Mike Worthington will transport Julian to court, but the sheriff’s department will handle the transport as requested by Julian’s attorney, which works better for scheduling. I confirmed this arrangement with Sandy to avoid any confusion.

I will continue to monitor Julian’s behavior and coordinate as needed with court and probation staff.

I communicated with Sandy Lucas regarding Julian’s academic plan, as he expressed a desire to pursue his GED instead of continuing traditional schooling. I provided Sandy with detailed information comparing the General and CORE40 diplomas to clarify the implications of each path.

Sandy advised that the judge is unlikely to approve the GED option without a formal request from Julian’s attorney at the upcoming court hearing. She emphasized that parent or guardian approval alone is insufficient for this change.

I will monitor the court proceedings and coordinate with Julian’s attorney and family to ensure that any academic plan adjustments align with court directives. Continued attention to Julian’s recent negative behaviors will also be necessary as we support his educational and behavioral progress.

I reached out to Heather to discuss Noble’s recent guarded behavior and the stagnation in his progress. We agreed it’s time to explore a higher level of care to better address his mental health challenges.

I plan to staff Noble’s case with my director and the treatment team upon my return to determine the best next steps. I will continue to keep Wendy updated as we move forward.

I received an invitation for a meeting with Morgan Thomas from Ripley Probation on May 13, 2026, from 11 am to 12 pm at Josiah White’s location. The meeting will include Maple staff, Corynn Barton, and myself as residential supervisors, along with other guests.

This will be an opportunity to discuss Josiah White’s progress and any relevant supervision or treatment updates. I will prepare to provide input and collaborate with probation and the team as needed.

I will confirm my attendance closer to the date and follow up afterward with any action items or updates from the meeting.

I informed staff of my limited availability due to court commitments on April 20 and a brief office presence on April 21. I will be out of the office for personal time off through May 4. During this period, the Campus Supervisor and Mike Worthington will cover my caseload. I assured that I will respond to any messages promptly upon my return.

I informed staff that I would have limited availability on April 20 due to court and would be out of the office on personal leave from April 21 through May 4. During my absence, I directed them to contact the Campus Supervisor or Mike Worthington for any immediate needs related to my caseload.

I assured that I would respond to any messages as soon as possible upon my return. This communication was to ensure continuity of care and clear points of contact while I am away.

I informed the team that I would be in court all day on April 20th and have limited availability. I planned to be in the office briefly on April 21st before taking personal time off through May 4th.

During my absence, I directed staff to contact the Campus Supervisor or Mike Worthington, who would be covering my caseload. I assured them I would respond to any messages as soon as possible upon my return.

I updated Allen on Jeremy’s upcoming pass eligibility, noting that his ART group requirements will shorten this weekend’s pass to 48 hours, with a return to 72-hour passes expected thereafter assuming steady progress. I shared positive feedback from staff about Jeremy’s improved attitude and respectful interactions, highlighting his significant personal growth and our meaningful conversations.

I initiated aftercare planning discussions, confirming the likelihood of continued services through Whites and inquiring about outpatient therapy options and school plans given the approaching summer break. Allen responded affirmatively about aftercare and offered to assist with outpatient therapy providers, noting a typical three-month probation period post-placement.

I will follow up on aftercare arrangements and coordinate with Mike Worthington during my upcoming leave from 4/22 to 5/4.

I updated Michael on Zane’s recent THC drug screen, noting that while the test was positive, it may reflect residual levels rather than new use, given his prior results. I also explained the challenges that impacted this month’s SPaM meeting, which limited our ability to hold a full session, so students completed the Student Safety Check instead.

Michael expressed concern about Zane’s ongoing THC use, referencing a recent vape found during a community pass and the possibility of theft or outside influence. He acknowledged the seriousness of Zane’s addiction and plans to attend the next SPaM meeting, which I confirmed will be the third Thursday of May.

I will continue to monitor Zane’s progress and coordinate with Michael and Mike Worthington during my upcoming leave to ensure consistent communication and support.

I updated Morgan regarding the recent SPaM meetings, explaining that they primarily involved students completing the Student Safety Check with no additional concerns reported. I noted that most of the discussion about Jackson occurred during a visit from another probation officer. I also shared that Jackson’s lab results were pending and expressed surprise that his THC levels did not show positive given previous trends. I provided a tracking sheet I created to monitor student lab results more efficiently and included paperwork for the in-house drug test.

Morgan inquired about the absence of nicotine testing on Jackson’s recent screen, especially since he had turned in a nicotine vape. I began to follow up with RTS to clarify the reason for this omission.

I informed Morgan that I will be out of the office from April 22 to May 4 but will monitor email periodically. Mike Worthington will cover my caseload during this time, and I shared his contact information. Jackson is scheduled for his 8-hour pass this Sunday unless otherwise directed. I will continue to coordinate updates on lab results and any further concerns.

I informed the team that I would have limited availability on April 20 due to court commitments and would be briefly in the office on April 21 before taking personal time off through May 4. I directed staff to contact the Campus Supervisor or Mike Worthington for any urgent matters during my absence, as Mike will be covering my caseload. I assured that I would respond to any messages as soon as possible upon my return.

I informed staff that I would be in court all day on April 20th and have limited availability. I planned to be in the office briefly on April 21st before taking personal time off through May 4th.

I directed them to contact the Campus Supervisor or Mike Worthington for coverage of my caseload during my absence. I assured that I would respond to any messages as soon as possible upon my return.

I informed Kaylee that I had not initially taken Kameron’s pass but advocated for him with Jennifer, who agreed to allow it. I emphasized the importance of Kameron attending Friday’s ART group to meet treatment requirements and avoid an additional eight-week session.

I also shared that Rod is expected to transport Kameron on Friday afternoon, likely earlier than previous times, though the exact transportation details are still pending. I will continue to monitor the situation and coordinate as needed during my upcoming out-of-office period.

I informed staff that I will be out of the office from April 22 to May 4 for personal time but will monitor email periodically for urgent matters. Mike Worthington will cover my caseload during this period, and I encouraged contacting him or the Campus Supervisor as needed.

I also provided an update on this month’s SPaM meetings, explaining that due to court obligations and a student detainment, the meetings were limited to students reviewing and signing safety questionnaires with minimal discussion. I acknowledged the communication gap and appreciated everyone’s understanding.

I informed staff that I will be out of the office from April 22 to May 4 for personal time with my wife. While I will check email periodically and handle minor issues as able, responses may be delayed during this period.

I confirmed that all scheduled passes and visits have been addressed prior to my departure. Mike Worthington will cover my caseload in my absence, and I encouraged staff to reach out to him or the campus supervisor for urgent matters, copying me on any emails sent to Mike.

I will follow up upon my return to ensure continuity of care and address any outstanding concerns.

I informed staff that I will be out of the office from April 22 to May 4 for personal time with my wife. While I will check email periodically and handle minor matters as able, responses may be delayed during this period.

I confirmed that all scheduled passes and visits have been addressed before my departure. Mike Worthington will cover my caseload in my absence, and I encouraged staff to reach out to him or the Campus Supervisor for urgent needs, copying me on email communications when contacting Mike.

I will follow up upon my return to ensure continuity of care and address any outstanding issues.

I informed staff that I will be out of the office from April 22 to May 4 for personal time but will monitor emails periodically, though responses may be delayed. I confirmed that all scheduled passes and visits have been addressed before my departure.

During my absence, Mike Worthington will cover my caseload, and staff can reach out to him or the Campus Supervisor for assistance. I requested that any emails to Mike also copy me to stay informed.

I notified staff that I will be out of the office from April 22 to May 4 for personal time with my wife. While I will monitor email periodically, responses may be delayed during this period.

I confirmed that all scheduled passes and visits have been addressed before my departure. Mike Worthington will cover my caseload in my absence, and I encouraged staff to reach out to him or the campus supervisor for urgent matters, copying me on email communications when possible.

I will follow up upon my return to ensure continuity of care and address any outstanding issues.

I informed staff that I will be out of the office from April 22 to May 4 for personal time with my wife. While I will check email periodically and handle minor matters as able, responses may be delayed during this period.

I confirmed that all scheduled passes and visits have been addressed prior to my absence. Mike Worthington will be covering my caseload, and I encouraged staff to contact him or the Campus Supervisor for urgent needs, copying me on email correspondence when possible.

I will follow up upon my return to ensure continuity of care and address any outstanding issues.

I informed Mike about an incident where Jackson was found using a vape device in the cottage. As a result, I placed Jackson on a one-week grounding, which includes loss of privileges such as personal snacks, earlier room time, television, and video games.

Mike inquired whether this grounding would affect Jackson’s scheduled 8-hour pass, and I clarified that his pass remains unaffected. There was some initial confusion on my part regarding a positive THC test for Zane, but I corrected the information and confirmed no additional restrictions apply to Jackson.

I also confirmed that Mitchell is scheduled to pick up Jackson for his pass on Sunday at 9 am. I will continue to monitor the situation and communicate any further updates as needed.

I discussed KL’s recent behavioral concerns with Jennifer, noting his disregard for boundaries and refusal to comply with room time and medication pass protocols. Jennifer expressed frustration, highlighting KL’s intention to resume nicotine use upon release and emphasizing the need for clear consequences, including restricting his next pass and delaying his release date.

I initially planned to pause KL’s treatment work for a week to address his attitude shift. However, after consulting with staff who indicated that KL’s behavior was uncharacteristic, I proposed allowing the upcoming pass with strict conditions, including nicotine testing upon return and clear communication that any rule violations would result in a pause and delayed release.

Jennifer agreed to this approach, and we will monitor KL closely to ensure compliance and address any further issues promptly.

I informed Alissa about Matthew’s recent drug screen, which came back positive for THC at low levels. Matthew denies use, and the only possible opportunity was during his last pass with his dad. I reviewed his past screens and noted some inconsistencies in lab confirmations.

Matthew was placed on a pause and given a three-day consequence. I plan to speak with him this afternoon and offered Alissa the option to join via Zoom or phone. I also intend to complete his SPaM meeting then, despite scheduling challenges due to staff availability and my upcoming leave.

Alissa is supportive of the consequences and will join the meeting as needed. I will continue to monitor Matthew’s progress and coordinate follow-up accordingly.

I informed Morgan about the vape incident involving Jackson, highlighting his decision to come forward and surrender the vape, which I acknowledged with a small reward. Jackson and others involved received a one-week grounding as a consequence.

Morgan requested a drug screening for Jackson following the incident. Due to staffing shortages, the entire cottage was scheduled for screening the following day. I committed to obtaining the results and updating Morgan promptly. After returning from court, I continued coordinating with Morgan to confirm the screening details and results, ensuring clear communication and planning for any necessary follow-up.

I communicated with Heather about Noble’s recent positive THC test and the concerning self-inflicted cuts he showed after returning from a pass. Noble has expressed mixed feelings about going home, and there are safety concerns regarding his home environment, including observations from my driver about his mother’s possible impairment.

Heather and I agreed that sending Noble home is not safe at this time, and she is exploring options for a higher level of care, though placement acceptance remains uncertain. Noble’s progress here has stalled, so we need to develop a clear plan moving forward.

I remain available to discuss next steps despite upcoming limited availability, and I will continue coordinating closely with Heather as we seek the best support for Noble.

I reached out to Sandy to request Josiah’s IYAS, court order for placement, and birth certificate, as well as information about his upcoming court date and whether it would be in person or via Zoom.

Sandy responded apologizing for the delay but did not provide the requested documents or court date details.

I acknowledged her message and will follow up again to obtain the necessary information to ensure Josiah’s records and schedule are up to date.

I informed Heather about the upcoming SPaM meetings scheduled for April 22nd and offered to coordinate participation. Heather inquired about the purpose, duration, and timing of these meetings.

I explained that SPaM meetings are brief check-ins with the youth to assess their needs, gather feedback, and share staff observations. These meetings typically last less than five minutes and are usually held between 1:00 p.m. and 2:00 p.m., though the order can vary.

I will continue to coordinate these meetings and ensure staff have the opportunity to provide input or participate as needed.

I informed the family about an incident where staff detected the smell of vaping in the cottage and identified their youth as involved. As a result, the youth was placed on a one-week grounding, which includes loss of privileges such as personal snacks, earlier room time, television, and video games.

I made sure to explain the consequences clearly and offered the family an opportunity to reach out with any questions. I will continue to monitor the youth’s behavior closely and provide updates as needed to support their progress and compliance with program rules.

I informed Alissa about Matthew’s recent behavioral issues, including disrespect toward staff and concerning statements about substance use and legal consequences. Matthew’s attitude remains challenging, and his comments are affecting others in the program.

Alissa expressed interest in speaking with Matthew by phone soon to address these concerns directly. I will coordinate to facilitate that conversation and continue monitoring Matthew’s behavior closely. Further updates will follow based on the outcome of the call and any additional interventions needed.

I coordinated with Alissa regarding Matthew’s upcoming community pass and visit schedule. Matthew’s father is unable to facilitate the pass this weekend, so we are rescheduling for next weekend. Alissa confirmed that visits are planned within the next two weeks, pending no detentions or other issues.

Matthew requested permission to get his ear pierced during his next pass. I deferred this decision to Alissa, who advised against it, citing the need for Matthew to focus on other priorities and expressing concerns about his recent behavior not warranting rewards.

I will continue to monitor Matthew’s progress and coordinate with Alissa on upcoming passes and visits to ensure appropriate support and structure.

I informed Alissa about an incident where Josiah was involved in using a vape device within the cottage. While Josiah did not bring the vape onto campus, he did participate in its use. As a result, I placed him on a one-week grounding, which includes loss of privileges such as personal snacks, earlier room time, television, and video games.

Alissa acknowledged the update, and I will continue to monitor Josiah’s behavior closely and communicate any further developments as needed. Follow-up will focus on supporting Josiah in making healthier choices and ensuring compliance with campus rules.

I informed Sandy Lucas about an incident involving Julian Polstra using a vape device in the cottage. Staff detected the vape odor and addressed the group promptly. Julian was involved in using the vape but was not responsible for bringing it onto campus, as the device was discarded before entering.

As a consequence, I placed Julian on a one-week grounding, which includes loss of privileges such as personal snacks, earlier room time, television, and video games. Sandy acknowledged the information and later confirmed the incident pertained to Julian.

I will continue to monitor Julian’s behavior and ensure appropriate follow-up as needed.

I addressed a vaping incident involving Zane that occurred in the cottage, where staff detected vape odor and identified his involvement. Based on another student’s report, I suspect Zane brought the vape back onto campus after an off-campus pass, though I have not confirmed this and have withheld sharing these suspicions with Kyla to avoid speculation.

Michael Patterson confirmed similar concerns at school, noting Zane was caught hiding and using vapes and possibly tampering with drug tests. We agreed to withhold this information from Zane’s mother for now, given the sensitive nature of the situation.

I implemented a one-week cottage-wide grounding to address the behavior and will continue monitoring Zane closely, coordinating with probation and school staff as needed to support his treatment and safety.

I confirmed with Wendy that Noble left around 7:30 this morning and was subsequently dropped off as planned.

Wendy later informed me about a concerning incident over the weekend where Noble severely picked at his face, possibly during a manic episode. I acknowledged the seriousness of the situation and the visible impact.

Wendy asked about the next steps for Noble’s care. I will coordinate with the treatment team to address this behavior, assess his current mental state, and determine if any adjustments to his care plan or additional supports are needed. Follow-up communication will ensure appropriate interventions are in place.

I informed Kyla about an incident where Josiah was found using a vape device in the cottage. As a result, I placed Josiah on a one-week grounding, which includes loss of privileges such as personal snacks, earlier room time, television, and video games.

Kyla acknowledged the update without additional questions. I will continue to monitor Josiah’s behavior and follow up as needed to support positive choices.

I informed Mary about an incident where Josiah was found using a vape device in the cottage. As a result, I implemented a one-week grounding that includes loss of privileges such as snacks, earlier room time, television, and video games.

Mary inquired about the source of the vape, and I shared that I have a strong suspicion about where it came from, although I do not have concrete proof at this time.

I will continue to monitor the situation and gather more information as needed to address this behavior effectively.

I informed Josiah’s family about a recent vape incident in the cottage. Staff detected the vape odor and identified Josiah as involved in using the device, though there is no indication he brought it onto campus. The individual responsible discarded it before entering the cottage.

As a result, Josiah was placed on a one-week grounding, which includes loss of privileges such as personal snacks, earlier room time, television, and video games. I made sure to communicate promptly and offered to provide any additional information or answer questions as needed.

I informed the family about an incident where I detected the smell of a vape in the cottage and identified Josiah as involved in using the device. As a result, I placed Josiah on a one-week grounding, which includes loss of privileges such as personal snacks, earlier room time, television, and video games.

I made sure to communicate the consequences clearly and invited the family to reach out with any questions. I will continue to monitor Josiah’s behavior closely and follow up as needed to support positive choices.

I addressed an incident involving Josiah White where staff detected the odor of a vape in the cottage. Upon follow-up, it was confirmed that Josiah was involved in using the vape device.

As a result, I placed Josiah on a one-week grounding, which includes loss of privileges such as personal snacks, earlier room time, television, and video games. I have communicated this consequence clearly and remain available for any questions or further discussion.

I will continue to monitor Josiah’s behavior and compliance with the grounding to support positive choices moving forward.

I confirmed with Kyla that Zane is authorized for a home pass of up to 12 hours, combining multiple passes due to the travel distance, though we are currently only sharing a 5-hour timeframe with him. I clarified that the duration can be shorter if preferred but should not exceed 12 hours.

Kyla later reported that Zane understood the pass as only 5 hours and shared positive feedback about his behavior during the visit. I acknowledged this and reiterated the flexibility offered on the pass length.

I will continue to monitor how passes go and adjust as needed, remaining available over the weekend as campus supervisor for any support.

I received a message from Kaylee regarding Kameron’s upcoming court date on the 6th. She mentioned Kameron believes he may be released that day and asked if I know the court time, as she needs to arrange her work schedule.

I will follow up to confirm the court details and update Kaylee accordingly to assist with her planning.

I coordinated with Jennifer Wilson, Kameron’s juvenile probation officer, regarding her upcoming visit to check in on him. She plans to come to the facility on Monday around midday, depending on her schedule.

I also confirmed her attendance and noted Kameron’s court date is scheduled for May 6 at 1:30 pm. I will continue to monitor Kameron’s status and ensure communication remains clear between all parties.

Additionally, I invited staff input for the upcoming SPaM meetings on April 22 and offered to coordinate participation to accommodate scheduling constraints.

Tonight while playing basketball, Jackson twisted his knee and reported that his kneecap briefly rotated out of place before returning to normal. I assessed him in first aid, noting his knee was aligned and similar to the other knee. Jackson mentioned this has happened before. I applied ice with an ace wrap, provided crutches, and instructed staff and Jackson to ice and elevate the knee throughout the evening, using Ibuprofen every four hours for inflammation and pain.

I informed Jackson’s family about the incident and his past knee issues. I will follow up on Monday after my court obligations to reassess his condition and remain available over the weekend for any concerns. I will keep everyone updated if there are any changes or further issues.

I reached out to Morgan Thomas regarding J. Wollam but received an automatic reply indicating Morgan is out of the office until April 20. I will follow up with Morgan once they return to address any probation-related matters for J. Wollam. No immediate action is needed until then.

I clarified with Kyla that I had not sent any emails that morning and asked her to forward the message she was referring to, suspecting it might have come from the school. Kyla acknowledged the mix-up and confirmed she would be attending the visit on Saturday.

When Kyla inquired about the time she could pick up Zane, I informed her that I was having a difficult week at work and told her she could come at any time, asking only that she notify me beforehand. I will continue to coordinate with Kyla to ensure smooth communication and support for Zane’s visits.

I coordinated with Jessica to reschedule a visit for Josh, as they were unable to come last weekend due to prior commitments. I informed her that visits can only be updated the week of the scheduled date and asked her to follow up with me next week to confirm the details for the 25th from 11:00 to 1:00.

I also provided Jessica with an overview of our program structure, including the weekly individual therapy, Intensive Outpatient Treatment groups, and the stage-based system that guides student progress and privileges. I emphasized the importance of staying current on treatment assignments to avoid delays in discharge and explained how family therapy is integrated once rapport is established.

Follow-up will be needed next week to finalize the visit scheduling and to continue supporting Josh’s engagement with the program and family involvement.

I informed the team that I will be placing Matthew on a behavior contract tomorrow to address ongoing concerns. Once the contract is finalized, I will share a copy for review.

This step aims to provide clear expectations and support for Matthew’s behavior management. I will continue to monitor his progress closely and update the team as needed.

I updated Wendy on Noble’s tentative pass and release schedule, noting that dates were pushed back due to missed treatment work submissions. I asked about therapy plans post-discharge and whether Noble would be seeking employment during the school break.

Wendy shared that Noble plans to apply for a job at a nearby grocery store or a local eatery called Big Top. I confirmed I would coordinate with probation regarding pass logistics and kept Wendy informed about transportation times.

Wendy requested updates on Noble’s arrival times during passes, and I provided details about the driver’s schedule. There was a brief communication issue when Wendy couldn’t reach Noble, but I clarified my availability and reassured her.

I will continue coordinating with probation and Wendy to finalize discharge plans, ensure smooth pass transitions, and support Noble’s employment and therapy arrangements.

I followed up with Sandy regarding Julian’s school-issued Chromebook at Paddock View, as Julian mentioned it.

Sandy confirmed she would check with the school and later informed me that the family will pick up the Chromebook during their next visit, so the issue is resolved. I clarified that Julian does not have a home visit scheduled yet, but rather visits when his family comes down.

No further action is needed at this time. I will continue to monitor for any additional needs related to Julian’s school materials.

I reached out to Michael regarding Kyla’s mention of a Google Meet, as I had been tied up in QRTP meetings and was unsure if I had missed something.

Michael was also unclear about the meeting and had been trying to confirm the timing of an email I sent to Kyla. To clarify, I plan to call Kyla directly and will update Michael once I have more information.

I will follow up as needed to ensure clear communication and coordination around Kyla’s schedule.

I received a meeting invitation from Kyla Robbins but was tied up in meetings all morning and only saw it later. I informed her I was heading to my office to join.

Kyla then requested I call her during the meeting. I will follow up to coordinate the call and ensure I am available for the discussion as needed.

I reached out to Wendy to schedule a Service Plan Meeting with Josiah on April 22nd, emphasizing the informal nature of the meeting and inviting her input on his progress and challenges.

Wendy responded positively, expressing initial hesitation about Josiah being placed so far away but acknowledging significant personal growth and maturity she has observed in him since.

I will incorporate Wendy’s perspective into our discussion and continue to support Josiah’s development through collaborative planning and follow-up.

I reached out to staff about the upcoming SPaM meetings scheduled for April 22nd, inviting input and offering to coordinate participation. I emphasized the challenge of scheduling within a limited 1.5-hour window to ensure effective planning.

Sandra Lucas from Pulaski County Probation acknowledged the message without issue. I will continue coordinating to finalize meeting logistics and gather any relevant input ahead of the session.

I coordinated with Michael Patterson regarding the upcoming SPaM meetings scheduled for April 22. I informed him about the limited 1.5-hour window for scheduling and offered to include him in the meetings.

Michael expressed interest in participating and mentioned he might join via Zoom despite having a training conflict. To facilitate this, I set up a permanent Zoom link for all future meetings and shared it with him.

We will continue to collaborate to ensure effective communication and participation in these meetings.

I connected with Morgan to discuss Jackson’s progress and trauma-related needs. Morgan noted Jackson is doing well overall but emphasized the importance of addressing deeper trauma, particularly related to his experiences in Florida. She also expressed concerns about Jackson’s history of dishonesty, which complicates assessment.

I shared that EMDR therapy may begin soon for Jackson, though it has not started yet. I requested to receive general updates on his engagement with trauma work while respecting confidentiality.

Morgan also reported hitting a dead-end in verifying information about a potential child connected to Jackson, despite outreach efforts. We will continue to monitor Jackson’s treatment and coordinate as needed to support his therapeutic goals.

I scheduled a Service Plan Meeting with Josiah for April 22 to review his progress, discuss any challenges, and identify additional support needs. I emphasized the informal nature of the meeting to encourage open communication.

I invited input from staff to ensure their observations and experiences with Josiah help guide our discussion and planning. This collaborative approach will help us tailor interventions effectively.

I will follow up after the meeting to summarize outcomes and next steps for Josiah’s continued care.

I scheduled a Service Plan Meeting with Josiah for April 22 to review his progress, address any challenges, and identify additional support needs. I emphasized that the meeting will be informal and focused on open communication.

I invited input from staff to ensure their observations and experiences with Josiah inform our discussion and planning. This collaborative approach aims to guide effective next steps for his care. I will follow up after the meeting with updates and any action items.

I informed Josiah’s team about the upcoming Service Plan Meeting (SPaM) scheduled for April 22. I emphasized that this meeting is an informal opportunity to review Josiah’s progress, discuss any challenges, and explore additional support options.

I invited input from staff to ensure their observations and experiences with Josiah help shape the conversation and guide next steps. This collaborative approach aims to enhance the effectiveness of his treatment planning. I will follow up after the meeting to share outcomes and any adjustments to his care plan.

I scheduled a Service Plan Meeting (SPaM) for April 22 with Josiah to review his progress, discuss any challenges, and identify additional supports needed. I emphasized that the meeting is informal and encourages open communication.

I invited staff to share their observations and insights about Josiah, as their input will help shape the conversation and guide next steps. This approach aims to ensure a collaborative and supportive planning process moving forward.

I scheduled a Service Plan Meeting (SPaM) with Josiah for April 22 to review his progress, address any challenges, and identify additional support needs. I emphasized that the meeting will be informal and focused on open communication to encourage honest feedback.

I invited input from staff to ensure their observations and experiences with Josiah inform the discussion and help guide next steps. This collaborative approach aims to support Josiah’s continued growth and well-being.

I informed the team that I will be holding a Service Plan Meeting (SPaM) with Josiah on April 22. This meeting is designed as an informal check-in to discuss his progress, challenges, and explore additional supports.

I invited input from staff to ensure their observations and experiences with Josiah help guide the discussion and planning. This collaborative approach aims to tailor interventions effectively moving forward.

I will follow up after the meeting to share outcomes and any adjustments to Josiah’s support plan.

I scheduled a Service Plan Meeting with Josiah for April 22 to review his progress, address any challenges, and identify additional supports needed. I emphasized that the meeting will be informal and focused on open communication to encourage honest feedback.

I invited input from staff to help guide the discussion and ensure we consider all perspectives in planning next steps. This collaborative approach aims to support Josiah’s continued growth and well-being. I will follow up after the meeting with any updates or action items.

I informed staff about the upcoming SPaM meetings scheduled for April 22nd and invited input or participation. I emphasized the challenge of coordinating times within a limited 1.5-hour window and offered to assist with scheduling for those interested in joining.

I will follow up to gather any feedback and finalize meeting coordination to ensure effective collaboration.

I informed staff about the upcoming SPaM meetings scheduled for April 22 and invited input or participation. I emphasized the challenge of coordinating meeting times within a limited 1.5-hour window and offered to assist with scheduling for those interested in joining. I will follow up to finalize attendance and ensure effective coordination.

I informed Alissa about Matthew’s successful stage up to Progressive Skill-Builder and his eligibility for a community pass this weekend. I outlined the plan for two community passes—a 3-hour followed by a 12-hour pass—to support a smooth transition before overnight visits, especially given the distance of his family.

Alissa confirmed she is comfortable with this approach. I will continue coordinating with Matthew’s therapist to ensure his progress in family sessions aligns with this plan and adjust as needed.

Ongoing communication will focus on monitoring Matthew’s adjustment during community passes and preparing for the next steps.

I informed Alissa about Matthew’s recent SC1 for being out of bounds after drinking a large amount of juice without permission. Matthew initially reacted poorly, using inappropriate language and slamming doors, but he later apologized and committed to improving his behavior.

I also updated her on Matthew’s stage-up meeting, where he did not pass due to not demonstrating required skills. I plan to meet with him again this week to reassess, and once he passes, I will coordinate with Alissa regarding his next pass eligibility.

Alissa acknowledged the update, and I will continue to monitor Matthew’s progress and communicate as needed.

I informed Michael about Zane’s successful stage-up to Progressive Skill-Builder and his eligibility for a community pass this weekend. I recommended a gradual pass progression—starting with a 3-hour pass followed by a 12-hour pass—especially given the distance his family lives from the facility, to support a smooth transition before overnight visits.

Michael agreed with the plan but noted that Zane’s mother remains upset about his behavior during the last pass. She needs to be actively involved in the pass process and is frustrated with Zane’s lack of genuine progress. I will continue to coordinate with Zane’s therapist and family to address these concerns and ensure passes support his growth effectively.

I will monitor the situation closely and adjust the plan as needed, particularly considering Kyla’s current reluctance to do off-campus passes.

I updated Kaylee on Kameron’s recent behavior, noting he received an SC1-1 for being out of bounds but accepted the consequence and ended the evening positively. I also informed her about Kameron’s upcoming 48-hour pass this weekend and the start of 72-hour passes on 4/30.

Kaylee expressed concerns about transportation due to her car’s unreliability and her boyfriend’s vehicle being out of commission. I shared that currently, two other kids are scheduled to travel to Evansville, implying potential coordination for transportation.

Kaylee indicated she will make arrangements to manage despite the challenges. I will continue to monitor transportation needs and coordinate as necessary to support Kameron’s passes.

I provided an update on Taryell’s recent behavior and overall adjustment. Over the weekend, he had two minor incidents involving being out of bounds and drinking apple juice reserved for supper, resulting in SC1-1 consequences. Despite these, he has been doing fairly well overall.

To support his balance, we adjusted his schedule so he attends school for half the day and works in the cafeteria the other half, preventing him from getting too far ahead academically. I also confirmed the upcoming visit on the 25th with his mom as previously discussed.

I remain available for any further questions or check-ins regarding Taryell’s progress and support needs.

I provided an update on Taryell’s recent behavior and academic adjustments. Over the weekend, he received two SC1-1s—one for being out of bounds after speaking with girls outside, and another for drinking a bottle of apple juice set aside for supper.

To better support his academic progress, we adjusted his schedule to half days in school with the remainder of his time working in the cafeteria, aiming to pace his learning and prevent him from advancing too quickly.

I also confirmed that Mike Worthington will transport Taryell to court on the 27th, and I will prepare a full report to share the week before. I invited input on any specific information that should be included in that report.

I reached out to Michael Patterson regarding Zane’s attempt to make a phone call, as I was concerned it might have been overlooked by staff during a meeting. Michael confirmed that Zane had not called yet.

I explained that I would be pulling Zane from school early for his stage-up meeting this afternoon, which aligns with when I finish supervision, and planned to call Michael around 2:30 PM. Michael was understanding and assured me that the timing was fine.

I will follow up after the call to ensure communication is completed and address any further needs.

I updated Allen on Jeremy’s remaining pass schedule and shared details about his recent Chicago trip. While the trip itself went well, there were transportation issues beyond Jeremy’s control. His return was delayed significantly due to coordination challenges, resulting in him arriving late and feeling too tired to attend work the next day.

Jeremy was also removed from school for non-compliance and incomplete work, receiving an SC1-1 sanction without resistance. On a positive note, he passed his drug screen. Allen expressed concern about the transportation situation, and I clarified the circumstances, which he understood.

I will continue to monitor Jeremy’s engagement with school and work, and ensure smoother transportation arrangements for upcoming passes. Further follow-up will focus on addressing the school incident and supporting his compliance.

I received an automatic reply from Alissa Ricker indicating she is out of the office until April 15, 2026. I will follow up with her after her return regarding the update on M. West. In the meantime, I will monitor for any urgent developments that may require immediate attention.

I provided an update on Noble’s progress, noting that he has been doing well recently despite some delays in submitting treatment work. I outlined the planned schedule for his upcoming passes, which have been pushed back slightly due to these delays.

I also initiated transition planning discussions, focusing on arranging therapy services and confirming whether Noble will return to public school next year, given that school will not be in session during the transition period.

I will continue to monitor Noble’s engagement with treatment and coordinate next steps for his successful transition.

I received notice from Melinda that Bailey is out sick today and will reschedule Tiffany’s family session once she returns. Tiffany acknowledged the update.

I will monitor for the new session date and ensure communication continues smoothly. No further action is needed at this time.

I communicated with Wendy regarding her concerns about not hearing from Noble this week. I reassured her that Noble is doing well and suggested that the nice weather may have kept him and others busy outside, which might explain the lack of contact.

I will see Noble on Monday and planned to remind him to reach out to his mom. Wendy appreciated the update and asked me to convey her love to Noble. I will continue to monitor communication and support maintaining family connections.

I coordinated with Sandy regarding Julian’s grandparents, Sharon McKinney and her husband, who wanted to visit tomorrow. They were initially not on the approved visitor list, so I sought clarification on whether the visit could proceed.

Sandy confirmed they are permitted to visit, acknowledging the oversight in not including them on the list. I will ensure the visit is scheduled accordingly and maintain clear communication to avoid similar issues in the future.

I communicated with Kaylee regarding Kameron’s recent lack of contact since returning home. I confirmed that Kameron is doing well but was unsure why he hadn’t reached out and planned to follow up once I returned to the office next week.

Kaylee also shared some personal challenges with her car repair, expressing appreciation for my assistance in picking Kameron up. I will continue to monitor Kameron’s communication and provide support as needed.

I coordinated with Mike regarding Micah’s upcoming 5-hour pass on Saturday. Mike, Micah, and his sisters plan to visit, and I asked if there is a preferred time for the pass to ensure smooth scheduling. I will follow up once the timing is confirmed to support the visit logistics.

I followed up with Michael regarding the letter from Zane’s dad, noting that it was both appropriate and motivational. I will continue to review incoming letters to support Zane’s progress.

Michael acknowledged the update, and I will maintain communication to ensure ongoing engagement and encouragement for Zane.

I introduced myself to Jessica as Julian’s Residential Supervisor and Case Manager, outlining my background in trauma-informed care and the support approach we use at Josiah White’s. I provided an overview of Julian’s treatment plan, including individual therapy, Intensive Outpatient Treatment groups, and the stage-based system that guides his progress and privileges.

I explained daily routines, educational programming, visitation schedules, and opportunities like the Growing Teens for Life Internship Program. I also shared practical details about personal items, communication, and campus resources to help Jessica feel informed and connected.

I emphasized open communication, encouraging Jessica to reach out by email with any questions or concerns. I committed to providing regular updates and promptly notifying her of any behavioral issues or significant milestones.

I communicated with Kim regarding Taryell’s completion of all ninth-grade credits and the possibility of him starting tenth-grade material. I shared concerns about his age limiting on-campus work options.

Kim agreed that Taryell could begin tenth-grade classes unless it causes issues at school but expressed reservations about the quality of some credits earned through Edmentum, noting that credits can sometimes be completed very quickly.

We will continue to monitor Taryell’s academic progress and ensure the educational plan aligns with his developmental needs and program requirements.

I shared Zane’s latest drug screen results with Michael, noting a significant decrease compared to his intake levels. Michael confirmed that Zane’s previous high readings were largely due to vaping and expressed relief that the levels have dropped again.

We will continue to monitor Zane’s progress closely to support his ongoing recovery and address any potential substance use concerns. Further updates will be provided as new information becomes available.

I reached out to Kyla by phone and email to follow up but was unable to connect as she has been busy. I left my office phone forwarded to my cell to remain accessible during the day. I will continue to attempt contact to address any outstanding matters and will follow up as needed.

I followed up on Zane’s recent three-hour off-campus pass after receiving a report from Kyla indicating that he became upset when his grandparents refused to give him a cigarette. I have not yet spoken with Zane about the incident, and I am aware that his therapist has also been involved, though I respect confidentiality around those details.

Michael shared that in his conversation with Zane’s mother, she did not mention the cigarette incident or describe Zane as having “went crazy.” She also expressed that she did not believe off-campus visits were necessary at this time.

I will continue to monitor the situation and plan to discuss the incident directly with Zane to better understand his perspective and determine appropriate next steps. Coordination with probation and family will remain a priority.

I communicated with Kyla regarding Zane’s overall progress and behavior. Zane is generally meeting expectations, though I addressed concerns about his tendency to be handsy with peers, which led me to implement a boundary contract to reinforce appropriate personal space.

We discussed Zane’s upcoming off-campus privileges, clarifying that his next outing would be for one hour rather than three. Kyla inquired about bringing Easter treats for Zane, which I approved.

Later, Kyla reported a challenging incident during an outing where Zane became upset after being denied a cigarette by her parents. I will continue to monitor his behavior closely and coordinate with Kyla to support positive interactions and boundary adherence.

I informed Jonathan that Alisha is Hugo’s case manager and included her in the communication to facilitate the NYTD survey request. I ensured the appropriate staff member is aware and can assist Hugo with completing the survey. No further immediate action is needed from me at this time.

I coordinated with Michael Patterson and Kyla Robbins regarding Zane’s communication and recent concerns. We reviewed a letter from Zane’s father, Matthew Carter, to ensure it was appropriate before sharing it with Zane, as his father has been incarcerated and has had limited involvement.

Kyla raised concerns about Zane’s attitude toward returning to school and mentioned a possible issue with cigarettes and rumors about drug activity within the facility. I acknowledged these concerns and will follow up with Kyla directly to address them. We also agreed to pause off-campus visits for now due to these behavioral concerns.

I will continue monitoring Zane’s interactions and communication, ensuring appropriate boundaries and support are maintained. Further updates will be provided as needed.

I received a request from Jonathan Hart to have Hugo complete the NYTD survey. I will coordinate with Hugo to ensure the survey is filled out promptly. I will follow up to confirm completion and address any questions Hugo may have during the process.

I communicated with Kaylee regarding transportation challenges impacting the planned pick-up. She explained that they are currently down to one car, which is unsafe for longer trips, but expects to have her car back by the end of the week. Kaylee expressed willingness to cover gas expenses for whoever assists with transportation and apologized for the inconvenience.

I acknowledged her message and began exploring alternative solutions to ensure timely pick-up. We will continue coordinating logistics to confirm who will be available and the timing for the transport. Follow-up will focus on confirming arrangements and preventing similar issues during future outings.

I followed up on Jeremy’s injury after he fell playing basketball and hurt his left wrist. The orthopedic evaluation showed no fractures, but Jeremy was given a brace to wear for 10 days to help with pain and support. He is advised to limit lifting and wrist activity during this period and then gradually resume normal use.

I ensured the treatment plan was communicated clearly and confirmed no urgent concerns arose from the follow-up. I will continue to monitor Jeremy’s recovery and coordinate any further care as needed.

I coordinated Noble’s transport scheduled for Friday morning at 7 a.m., despite challenges securing drivers due to the Easter holiday. To ensure Noble’s timely return by 4 p.m., I reassigned staff from my cottage to cover the transport.

Although the backup driver arrived late on Good Friday, I managed the situation to get Noble home as planned. Wendy expressed appreciation and inquired about the pickup time the following day, which I confirmed as 7 a.m.

I will continue to monitor transport logistics closely, especially during holiday periods, to avoid disruptions and maintain smooth transitions for Noble.

I updated the team regarding an incident with Hugo during basketball recreation. He injured his right index finger after hitting the backboard, which resulted in swelling and discoloration.

After consulting on-call first aid, I arranged for Hugo to be taken to the emergency department for evaluation. He was diagnosed with a sprained finger and returned with instructions to ice the finger and manage pain with ibuprofen or Tylenol as needed.

I will continue to monitor Hugo’s recovery and ensure appropriate care is followed. Please reach out if further information is needed.

I coordinated with Kaylee regarding Kameron’s transportation and visit schedule for the Easter weekend. Kaylee requested transportation assistance due to her car being in the shop and adjusted her work hours to maximize time with Kameron. I initially struggled to secure transport for Kameron’s return on Sunday because of the holiday but communicated the challenge to Kaylee.

Kaylee agreed to bring Kameron back herself and requested he stay as late as possible on Sunday to attend Easter dinner with the family. We agreed on a return time between 7-8 pm to allow for family time and travel. Later, I was able to arrange transportation for Kameron’s return, which Kaylee appreciated.

I will continue to monitor transportation logistics and support family visit coordination to ensure Kameron’s needs and family connections are prioritized.

I confirmed with Wendy that Noble will receive a pass this weekend. I plan to finalize the details during staffing this afternoon to ensure everything is coordinated properly. I will follow up as needed after staffing to communicate any specific arrangements.