I spoke with Clint about Matthew’s request to leave the week before his birthday, which would be earlier than his current assignment completion date of the week of 8/24. We discussed options, including having Matthew double up on assignments for one week or submitting an assignment early on 8/20 to allow for an earlier release. I shared my thoughts on balancing Matthew’s academic progress with his desire for an earlier discharge, emphasizing the importance of ensuring he completes all necessary work before leaving. We agreed to monitor his progress closely and consider adjusting deadlines if he can demonstrate readiness. I will follow up with Clint after reviewing Matthew’s assignment completion and behavior to confirm the best plan for his release date.

I coordinated with Matthew’s probation officer, Alissa Ricker, regarding his upcoming court review hearings. Alissa informed me of two scheduled hearings—one on March 24 at 11:00 am and another on June 15 at 8:45 am—and provided Zoom links for remote attendance. Alissa also mentioned she plans to visit White’s tomorrow around noon to conduct placement visits and would like to see Matthew during that time. I will ensure Matthew is available for both the visit and the hearings as scheduled. I will follow up to confirm Matthew’s participation in the court hearings and coordinate with Alissa on any additional needs or updates related to his placement and probation requirements.

I reached out to Matthew’s probation officer, Alissa Ricker, to confirm that she had no objections to him taking a 24-hour pass this weekend. She approved the pass but noted that no providers were available to assist with transportation. I informed her that I was working on arranging transport from our end. While I could potentially secure someone for overnight transport, I was unable to provide transportation for visits. Later, I encountered a scheduling issue and was unable to find someone to transport Matthew tomorrow. However, I arranged for transport tonight and Sunday morning pickup instead. Alissa was fine with this adjusted plan. I will continue to coordinate transportation logistics and monitor any challenges, especially given difficulties with Matthew’s father complicating arrangements. Follow-up will focus on ensuring smooth transport and pass compliance.

I communicated with the residential supervisor, Clint Wilson, regarding Josiah White’s current status and care needs. We discussed recent behavioral observations and any adjustments needed in his treatment plan to better support his progress. I noted Clint’s recommendations for increased monitoring during evening hours and the potential introduction of additional coping strategies in Josiah’s daily routine. We agreed to review the effectiveness of these changes in the coming week. Follow-up will occur to assess Josiah’s response to the updated interventions and to ensure ongoing communication between staff and clinical team.

I received a letter from Matthew intended for his mom, Megan, and reached out to Alissa to get her input before allowing it to be sent. Alissa suggested that we hold off for now and consider checking in with Matthew’s therapist first. She also proposed the idea of a team meeting that would include all relevant parties, including Matthew’s dad, to discuss the situation more thoroughly. At this point, I am holding the letter and coordinating with the team to determine the best approach. Follow-up will involve connecting with the therapist and arranging a meeting to ensure everyone’s perspectives are considered before any correspondence is sent out.

I was informed by Clint that Matthew has a monthly medication review appointment at Bowen. The exact timing of the appointment and its duration are unclear, so Matthew may not be available during certain times. I will coordinate with the team to accommodate Matthew’s schedule and ensure any planned activities or meetings take this appointment into account. I will follow up to confirm when Matthew is available after his appointment and adjust plans accordingly.

I coordinated with Alissa Ricker from Knox PO to confirm her visit to campus on May 21, 2026, from 12:30 to 1:30 pm in the Crossroads Community Room. The meeting will involve I Haines from Willow, with Cindy Brown and myself as residential supervisors present. I updated the event details to ensure the correct date and location were clearly communicated to all parties. Attendance for additional staff is optional, but I will be available to support the meeting as needed. I will follow up after the meeting to review any outcomes or action items that arise.

I coordinated with Probation Officer Alissa Ricker regarding placement visits scheduled for tomorrow. She planned to meet with Matthew West between 12:30 and 1:00 PM. I mentioned that I might be on a trip but would try to attend the meeting if possible, and we agreed to consider it as our regular check-in if I am available. Given the last-minute changes I’ve been managing recently, I communicated my flexibility while acknowledging the challenges in scheduling. Alissa confirmed the plan, and we are set to proceed accordingly. I will follow up after the visit to update on Matthew’s status and any next steps that arise from the meeting.

I spoke with Matthew’s father about the current visitation schedule and the challenges he’s facing with transportation due to financial constraints. He is willing to participate if we can arrange transportation support, but the cost remains a significant barrier. I shared that we might be able to offer a $50 gas card, though he feels this may not be enough. Clinically, I expressed concerns about moving directly to overnight visits since Matthew has only completed one 3-hour pass and family therapy involvement has been limited. I recommended continuing with additional daytime passes and increasing family therapy participation before considering overnight stays. I asked Alissa to clarify the visitation schedule and progression so we can align expectations and communicate clearly with the family and any potential transportation providers. We will follow up once we have a detailed visitation plan to share with Matthew’s father and coordinate next steps to support his involvement in the program.

I spoke with Matthew’s therapist and reviewed his current pause status following a positive screen. Matthew denies substance use and suggested a possible sample mix-up, but this was ruled out. He did not complete the DBT Chain Analysis as required due to his denial, so an alternative assignment was given. He will remain on pause until that assignment is finished. Matthew is eligible for a 5-hour pass this weekend, reduced from 8 hours due to a previous pass loss. I checked with probation officer Alissa Ricker, who agreed with the pass but denied permission for Matthew to get a rose tattoo on his hand, emphasizing that he needs to focus on himself and his relationship with his father. Alissa also requested that Megan be removed from Matthew’s contact list. I will continue to monitor Matthew’s progress on the alternative assignment and coordinate with probation regarding any further pass requests or behavioral concerns.